Jharkhand University of Technology
(Science & Technology Campus, Sirkha Toli, Namkum, Ranchi, PIN-834010 (Jhakhand)
Letter No: JUT-280/2019/T-2/882 /Ranchi, Date: 16.10.2019
Invitations for BID
1. Jharkhand University of Technology, Ranchi (JUT) on behalf of Government of Jharkhand invites
Tender from Chartered Accountant Firms for GST Consultancy and Accounting Services.
2. The following table provides a quick review of the key activities and some important information
about this tender.
Sl. No. Topic Details
I. Tender Number and Date JUT-280/2019/T-2/882; 17.10.2019
II. Issue of Tender Forms Tender Document can be downloaded from the website:
www.sbtejharkhand.nic.in or www.jharkhandtenders.gov.in
III. Earnest Money Deposit Earnest Money of Rs 10,000/- (Rs Ten Thousand only) to be
(EMD) deposited along with the Tender Documents in the form of
Demand Draft favouring Jharkhand University of Technology,
Ranchi payable at Ranchi issued by any Nationalized/
Scheduled Bank. Earnest money is refundable
IV. Pre- Bid Meeting 19.10.2019 at 03:00 PM
V. Last Date of Submission 05.11.2019 up to 03:00 PM
of Tender
VI. Opening of Tender 07.11.2019 at 03:00 PM
VII. Address of Communication/ Jharkhand University of Technology (JUT),
Purchase of Tender Document/ Science & Technology Campus, SirkhaToli,
Submission of Proposals Namkum, Ranchi. 834010, Jharkhand
Email: jutassistantregistrar@gmail.com
Phone Number: Purchase Officer: +919431912543
Website: http://www.sbtejharkhand.nic.in
Online Submission of tender-http://jharkhandtenders.gov.in
Note: This Tender Document is not transferable.
Sd/-
Purchase Officer
Jharkhand University of Technology (JUT),
Jharkhand, Ranchi
JHARKHAND UNIVERSITY OF TECHNOLOGY, RANCHI
NOTICE INVITING TENDER
FROM CHARTERED ACCOUNTANT FIRMS FOR ACCOUNTING SERVICES
Jharkhand University of Technology, Ranchi (JUT) invites Tender from Chartered
Accountant Firms for GST Consultancy and Accounting Services mentioned in the scope of
work for the Financial Year 2019-20, which may be further extended for two years (on a
yearly basis) on the satisfactory completion of the work.
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TABLE OF CONTENTS
Sl.
Topics Page No.
No.
1. BRIEF TERMS 3
2. TERMS OF REFERENCE 4-5
2.1 Schedule and Scope of work 4
2.2 Time Period and Execution 4
2.3 Prequalification Criteria 4
2.4 Payment Terms 5
3. SUBMISSION AND EVALUATION OF THE TENDER 5-7
3.1 Submission of Tender 5
3.2 Earnest Money Deposit 5
3.3 Pre- Bid Meeting 6
3.4 Last Date of Submission of Tender 7
3.5 Opening of Tender 7
4. ANNEXURE 8-12
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1. BRIEF TERMS
Sl. No. Topic Details
I. Tender Number and JUT-280/2019/T-2/882; 17.10.2019
Date
II. Issue of Tender Forms Tender Document can be downloaded from the
website: www.sbtejharkhand.nic.in
www.jharkhandtenders.gov.in
III. Earnest Money Deposit Earnest Money of Rs 10,000/- (Rs Ten Thousand
(EMD) only) to be deposited along with the Tender
Documents in the form of Demand Draft favoring
Jharkhand University of Technology, Ranchi
payable at Ranchi issued by any Nationalized/
Scheduled Bank. Earnest money is refundable.
IV. Pre- Bid Meeting 19.10.2019 at 03:00 PM
V. Last Date of 05.11.2019 up to 03:00 PM
Submission of Tender
VI. Opening of Tender 07.11.2019 at 03:00 PM
VII. Contact Person and Purchase Officer
Address Jharkhand University of Technology,
Science & Technology Campus,
Sirkha Toli, Namkum,
Ranchi-834010
Email: jutassistantregistrar@gmail.com
Phone: Purchase Officer: +919431912543
VIII. Website www.sbtejharkhand.nic.in
www.jharkhandtenders.gov.in
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2. TERMS OF REFERENCE
2.1 Schedule and Scope of Work
The Chartered Accountant (CA) Firm shall be responsible for total maintenance of all
Accounting and Financial records of JUT and carrying out all legal & statutory compliances
in respect of Accounts, Service Tax, Goods and Service Tax (GST), Income Tax (IT) and
others. The CA firm shall also make accounts of the JUT for yearly audit purpose as may be
required, for the submission to the statutory auditors. The CA firm shall also compile the
Annual Accounts Report & get the same audited from the Statutory Auditors and submit the
same to CAG and other competent authorities. The CA firm shall be answerable (including
making written replies & submissions) to CAG for all the accounting and financial queries
that may be raised from time to time. The job responsibilities shall, inter alia, specifically
include the following:
1. TDS Filing
2. GST (TDS) Filing
3. Audit
4. All applicable compliances related to GST, IT and TDS matters
5. All types of taxation queries & compliances related to JUT
Please Note that the above List is Illustrative and not Exhaustive
2.2 Time Period & Execution
1. The contract is initially for a period of one year.
2. If the performance of the CA firm is not found satisfactory as per JUT standards, the
latter has the right to refuse the renewal/ extension at any time.
3. Notwithstanding anything contained herein above, JUT reserves the right to discontinue
the services of CA firm if its services are found unsatisfactory at any time during the
period.
4. The Firm will report to the Finance Officer/ Registrar of the JUT at least once a month to
discuss and review the work progress.
5. The firm shall also submit a Status Report to the Finance Officer/ Registrar showing the
status of the Books & Accounts and also the pending issues, if any.
2.3 Pre-qualification Criteria
The bids of only those firms will be considered which satisfy the following eligibility criteria:
1. The CA Firm should be a Partnership firm with at least 3 partners, out of which one must
be a FCA member.
2. The CA Firm should be registered with The Institute of Chartered Accountants of India
(ICAI) and have Income Tax Permanent Account Number (PAN) and Service Tax
Registration.
3. The Firm should have been in operation for at least 10 years after its registration.
4. The Firm should be empanelled with the CAG of India.
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5. The Average Gross Professional Fees earned during the last 3 Financial Years i.e. 2016-
17, 2017-18 and 2018-19 must be equal to or more than Twenty Five lakhs.
6. The CA firm must have the experience of GST Consultancy, Auditing and/ or Accounting
of at least one Government Company run by Central Government/ State Government,
Auditing shall mean either Statutory Audit and/ or Internal Audit only. Applicant shall be
required to submit the Audit engagement letter along with their Bid document.
Note: In case, any ambiguity is found in the Tender documents, whereby the JUT has
doubts or is not very clear whether the bidder qualifies the above eligibility criteria, the
JUT shall have the right to make its own assessment based on the documents submitted.
In such a case, the JUT decision shall be full & final and the bidder shall have no right to
challenge the same. Therefore, the bidders are advised to submit the complete information
and documents in support of their claims to fulfill the eligibility criteria as said above.
7. The firm must have an office, headed by a Chartered Accountant (Head office and/ or
Branch Office) located at Ranchi.
2.4 Payment Terms
The payment shall be made against the services provided by firm, subject to the following
terms and conditions:
1. The payment during the entire contract period shall be made in accordance with the
financial bid submitted by the selected bidder and accepted by the JUT. No price
variation would be allowed during the contract period. The financial price quoted by the
contracting firm shall be final. The rates quoted should have validity at least for the initial
one year. No request for extra payment on account of increase in price or whatever
account will be entertained. No extra payment on account of any out of pocket expenses
shall be paid.
2. GST is payable extra as per applicable rates.
3. Payment shall be subject to TDS under Income tax at applicable rates.
4. The bill shall be submitted by CA firm by last working day of every month and the same
be paid in the following month.
5. Any interest/ penalty which becomes payable by JUT to any tax authorities due to delay
in filing of statutory returns and/ or delay in deposit of statutory taxes/ dues, which is
attributable to the negligence of the staff deployed by the CA firm then such amount shall
be deducted from the payment of CA firm or shall be recovered in such a manner as the
JUT may deem fit.
3. SUBMISSION AND EVALUATION OF THE TENDER
3.1 Submission of Tender
1. Interested firms are requested to submit their Tender along with Earnest Money Deposit
(EMD) of Rs.10,000/- in the form of Demand Draft in two sealed envelopes as given
below:
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1st Envelope: Containing Pre-qualification Bid & Technical Bid information including
documents/ information specifically mentioned in Annexure- A1 & A2 along with all
supporting documents including EMD draft. It must be sealed and super-scribed as Pre-
qualification Bid & Technical Bid.
2nd Envelope: Financial Bid as per Annexure B. It must be sealed and super-scribed as
Financial Bid.
2. All pages of the Tender and the supporting Documents/ Annexure must be serially
numbered.
3. All the pages of the Tender document including the Annexure and copies of certificates
should be signed by the authorized person of the Firm, along with the seal of the firm, in
the absence of which, the Tender will be disqualified.
4. An Index must be made for Tender documents and for all supporting documents
submitted and this must be affixed on top of all Annexure submitted. The index must
mention the relevant Page number to facilitate quick reference. If any document
reference/ page number is not mentioned in the Index, it shall not be considered.
5. If the Tender is not supported by the Essential Certificates or Other Documents for
credentials as envisaged in the Tender documents, the relevant credentials shall not be
considered for evaluation without any further reference to the Bidder.
The Documents relating to Pre-qualification & Technical Evaluation and Financial Bid
should be submitted in two different envelopes as mentioned above and both the
envelopes should be sealed in one main envelope and super-scribed as TENDER FOR
SELECTION OF CHARTERED ACCOUNTANT FIRM. The Pre-qualification bid shall
not contain any indication of the price offered for the job for which Tender is given by the
firm. In case it is found that the Pre-qualification contains the price for the job or any
direct or indirect indication of it, the entire bid document will be summarily rejected.
The Applicant can submit the Tender by Registered Post/ Speed Post or Personally in the
office of Jharkhand University of Technology, Ranchi, Science & Technology Campus,
Sirkha Toli, Namkum, Ranchi-834010 on all the working days from 10.00 A.M. to 05:00
P.M. The last date for submission of Tender is 05.11.2019 up to 3:00 P.M. No delay in
the submission of the Tender for any reason will be entertained. Any Tender received by
the JUT after the deadline will be summarily rejected.
3.2 Earnest Money Deposit
Earnest Money Deposit of Rs 10,000/- by way of Demand Draft in favor of Jharkhand
University of Technology, Ranchi, payable at Ranchi must be submitted along with the
bid. The EMD amount will be returned to the unsuccessful firms after finalization of the
bid. In respect of the successful bidder, the EMD will be returned after execution of the
agreement.
3.3 Pre-Bid Meeting: Venue: Conference Hall of JUT; Time: 19.10.2019 at 03:00 PM
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3.4 Last Date of Submission of Tender: 05.11.2019 up to 3:00 P.M.
3.5 Opening of Tender: Venue: Conference Hall of JUT; Time: 07.11.2019 at 03:00 PM
The authorized representatives of the firms carrying Authority Letter may attend the Bid
opening. The Technical Bid will be opened first followed by Financial Bid.
Notwithstanding anything contained in this Tender Document, Technical assessment shall
be made at the sole discretion of the Evaluation Committee of JUT and their decision
shall be full & final and not challengeable.
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ANNEXURE A 1
PRE-QUALIFICATION BID
Sl. Criterion Particulars Description Index/
No. Reference
Page No
1. The firm must have Name of the Firm
its Head Office or/
and Branch Office Address of HO
headed with a CA at
Ranchi
Address of Branch
(Submit copy of Designation/
supporting Qualification of Head
document regarding authority at Branch
address) Office
Telephone No
The CA Firm should
be registered with Mobile No
the ICAI and must
possess permanent
account number E-mail:
(PAN) under
Income Tax and Registration No with
registration under ICAI
GST Date of Registration
(Provide copies of
all Registration PAN No of CA Firm
Certificates)
GST Registration No.
2. The CA Firm should Empanelment Number
be empanelled with
CAG of India
Period / Validity
(Provide copy of
valid Empanelment
Certificate)
3. The CA Firm should Year of Registration/
be in operation for Starting of Operation
at least 10 years
after its Registration
No. of years in
operation after
(Provide necessary
Registration
evidence)
4. Average Annual FY 2016-17
Gross Professional
Fee earned of the
CA Firm for the last
three financial years FY 2017-18
(Must be equal to or
greater than Twenty
8
Five Lakhs) FY 2018-19
(Provide copies of
the Audited
Financial Statements Gross Average Annual
for the Year 2016-
17, 2017-18 &
2018-19)
5. Services provided No. of such Entity No. in figure
for GST and
Preparation of
Annual accounts on No. in words
regular basis one
year
It is Certified that the above particulars are true and correct. In the event of any such
information/ document is found to be incorrect/ false/ manipulated, the JUT is at liberty to
reject the proposal of the CA Firm without assigning any reasons thereof and without giving
any opportunity of being heard.
Date: (Signature)
SEAL: Name and Designation:
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ANNEXURE A 2
PARTNERS OF CA FIRM
SL. Name of the Designation Membership FCA/ ACA Remarks
No. Member No. Status
1.
2.
3.
4.
5.
6.
Furnish the copy of the documentary evidence in support of the information provided above.
Please attach additional sheets, if required.
SEAL: (Signature)
Date: Name and Designation
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ANNEXURE A 3
Details of CA Firm's Experience of GST Consultancy, Auditing and/ or Accounts of Government
Company run by Central/ State Government during last 5 Financial years ending 31st March, 2019
Sl. Name/ Nature Period Name of Name of Gross Income of Nature of the Index/
No. of the (Start/ the Company the Company Supporting Reference
Assignment Date/ End Institution with relevant FY Documents Page No.
(Audit or Date) provided
Accounts) FY Rs
1.
2.
3.
4.
5.
6.
Furnish the copy of the documentary evidence in support of the Information provided above.
Please attach additional sheets, if required.
SEAL: (Signature)
Date: Name and Designation
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ANNEXURE-B
FINANCIAL BID
Sl. Particulars Professional Fees for One Year (12 Payment
No. Months) Schedule
Rupees (in Rupees (in
Figure) Words)
1. Income Tax Notice Compliance,
TDS Filing (Quarterly) The service
2. GST (TDS) Notice Compliance, provider
GST (TDS) Filing (Monthly) will raise
3. Audit, Including Travelling & bills as
Conveyance (Yearly) mentioned
4. All other types of Queries & in payment
terms
Compliance (if any) related to
JUT Regarding Taxes
Notes:
(a) Fee is Inclusive of Professional Fee taxes, Travelling, Food and all other Expenses.
(b) Only GST shall be paid Extra on the above quoted fee.
(c) Statutory Deductions like TDS etc. shall be made by the JUT as per statutory rates and
norms wherever applicable.
We undertake that the rates quoted above by us will not change during the Contract Period
and its extended period. We also accept the Payment Schedule/ Payment Terms.
SEAL: (Signature)
Date: Name and Designation
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