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Accountant General Department, Guwahati
February, 25th 2019
                      Ref: Press NIT No. DNPL/F&A/IA/255/133 dated 18/02/2019
                                 Outsourcing of Internal Audit Services

Sealed offers are invited from reputed firms of Practicing Chartered Accountants (CAs)/ Cost Accountants
(CMAs) preferably based in Dibrugarh/ Tinsukia/ Sibsagar/ Jorhat/ Golaghat/ Charaideo districts of Assam
to outsource Internal Audit of the company for the FY 2018-19 and based on satisfactory performance
extendable for FY 2019-20 and FY 2020-21 as per details given below:

1) Bid Qualification Criteria (BQC):
   Bid will be evaluated based on total weighted marks of 100 on Technical Criteria and quoted fees.
   Maximum of 60 weighted marks will be assigned on quoted fees; and 40 marks will be assigned on
   Technical Criteria specifications as per the following matrix:
   Sl      Technical Criteria                                           Slab 1                     Slab 2
   No.                                                              Range      Marks          Range           Marks
     1.   The firm should be continuously in practice for at 5-7 yrs of         5      Beyond 5 yrs of         8
          least immediately preceding 5 (five) financial experience                    experience
     2.   The firm should have experience of undertaking 5-7 Internal           5      Beyond 7 Internal        8
          at least 5 Internal Audit assignments of medium Audit                        Audit assignments
          sized companies * immediately during preceding assignments
          9 (nine) financial years.
     3.   Average Annual turnover of the firm from 50-60 Lakhs                  5      Beyond 60 lakhs          8
          Accounting, Taxation & Auditing services shall
          not be less than ` 50 lakh during the last 3 (three)
          years, i.e. FY 2015-16, 2016-17 and 2017-18.
     4.   The firm(s) should have undertaken at least 3 3-5 Internal            5      Beyond 5 Internal        8
          Internal Audit assignments for State/Central Audit                           Audit assignments of
          PSUs immediately during preceding 9 (nine) assignments of                    State/Central PSUs.
          financial years.                                     State/Central
     5.   The team leader of the Audit Team should be a 3-5 yrs of              5      Beyond 5 yrs of          8
          qualified Chartered/Cost Accountant (CA/CMA) experience                      experience
          having post qualification experience of at least 3
          years in similar assignments.
          Maximum Marks                                                                                        40
   Firms not satisfying the minimum requirement of any of the technical criteria will be rejected outright.

  *Medium sized Company means a Company/PSU having paid up share capital of minimum ` 5 crore.

2) Scope of work and Time of Completion:
   The audit scope would cover both compliance and substantive work on a test check basis which would
   include Budgetary controls, authorization for expenditure, bank operations, reconciliation, balance
   confirmation and petty cash, employee payments, contractors payments, compliance of taxes and duties,
   book-keeping, asset accounting including fixed asset verification, purchases and hiring and general review
   of IT security.

   The Audit Firm would carry comprehensive internal audit with review of the following functions:-
1. Finance & Accounting
    Review of Internal Control System
    Cash & bank and treasury management including bank reconciliation statements
    Revenue Reconciliations and review of expenses.
    All statutory compliances relating to Taxation Laws and Ind AS.
    Ledger, Vendors and Customers scrutiny.
    Audit of Payroll Input
    Review of items such as:
      a. Recovery of each items of loans and advances
      b. Details of Sundry Debtors/Creditors and age-wise analysis with recovery/payment status.
      c. Review of various long-terms loans.

2. Material Management
       Review of Materials / Services requisitioning and procurement/hiring
       Procedure of Vendor Development and Evaluation
       Material/Services receipt & payment.
       Review of contracts awarded on nomination basis including Proprietary Contracts
       Review adequacy of materials procurement and materials control procedure, together with
       procedure for identification of surplus materials and scraps.
       Review method of inventory control including adherence to proper safe guards (storage,
       warehousing and transit to site) and if necessary, perform warehouse physical inventory counts
       and valuations, and reconcile materials movements with charges and credits to the Accounts.
       Ascertain that no unnecessary build up of inventory has occurred through transfer of non-
       essentials to inventory.
       To ensure any disposal of surplus, idle or junk items has been duly approved and in accordance
       with the inventory.
       Review of High value, non-moving/slow moving inventory.
       100% Physical verification of Inventory.

3. Tendering & Contracts
    Review solicitation of bids, contracts and contracts administration and review of Competitive bid
    Ensure that all tendering evaluation and award of contracts are in compliance with the tender and
      contract procedure.
    Ensure any contract variances and extension of contracts awarded are properly approved and
4. Review and follow up on previous year internal audit observations.
5. The entire Audit assignment has to be completed and report has to be submitted within 20 days of
   commencement of the audit.
3) Deployment of Manpower
      The firm shall deploy adequate manpower to carry out the works as stated in the scope of work above
and the audit team has to be lead by 1 (one) qualified Chartered/Cost Accountant (CA/CMA) having post
qualification experience of at least 3 years in similar assignments.

4) Fees & Other Charges
   Fees shall be quoted as per format given at Annexure II

5) Terms & conditions:
   1. The persons to be deployed on the job should be proficient in working with Tally Accounting
       Software and shall have adequate knowledge of prevailing direct and indirect tax laws and application
       thereof in day to day work.
   2. The firm shall provide bio-data of the persons proposed to be deployed along with its offer for the
       management to scrutinize the same before acceptance and such staff shall be deployed only on receipt
       of our clearance.
   3. The Firm shall maintain strict confidentiality of all information and records made available to it by the
       company and shall stand guarantor for faithful performance and honest and disciplined behavior of all
       the personnel deployed by it on the job. The Firm shall enclose such undertaking with its offer.
   4. The firm shall replace the manpower immediately if performance and/or conduct of any staff deployed
       is found to be unsatisfactory.
   5. The Principal CA/CMA shall have to self-certify professional experience in the fields of Internal Audit
       and Taxation matters as per BQC.
   6. The principal CA/CMA shall visit the Company while finalizing the Internal Audit Report.
       Accommodation and fooding to the persons deployed on the job by the firm, shall be provided by the
   7. The company's normal working hours are from 7.00 AM to 3.30 PM (Mon-Fri) and 7.00 AM to 11.00
       AM on Saturdays. Each person deployed by the firm shall have to attend office at least for a period of
       8 hours on every working day.
   8. The firm will have to prepare and preserve all the workings related to the assignment in the office of
       the company and provide both hard copy and soft copy of the same to the management.
   9. No deviation/counter terms and conditions shall be acceptable to the company with regard to this
   10. The company will not pay any TA/DA or other incidental expenses.
   11. The scope of the audit work will have to be executed by the firm as per the audit calendar mutually
       chalked out by the management of the company and the firm, the periodicity of which may vary from
       quarterly to annually, based on requirement of the company.

   Last Date & Time for submission and opening of Bids:

   The offer, complete in all respect enclosing all required documents, undertakings etc. in support of the
   firm's registration, functioning, experience in handling similar type of work, available resources, details of
   manpower to be deployed, Turnover etc. as per Annexure-I, duly certified by the Principal/Partner of
   the Firm, shall be submitted in a sealed envelope addressing The Director, DNP Limited in the following
   manner in the office of DNP Limited at the address given on or before 10/03/2019.
1. Each sheet of documents submitted should be signed and sealed by the bidding firm's partner or
   proprietor as the case may be.
2. Main envelope containing the offer shall be super-scribed as "Offer for providing Internal Auditing
3. Inside the main envelop one sealed envelope should contain all relevant details in support of eligibility
   criteria and other documents as specified above except the Schedule of Fees and shall be super-scribed
   as "Technical Bid".
4. The second sealed envelope inside the main envelope shall contain only the "Schedule of Fees" as per
   Annexure-II and shall be super-scribed as "Price Bid".
5. The technical bids will be opened on the next day after the expiry of the last date of bid receipt date
   and after evaluation of the same as per prescribed criteria price bids of successful bidders shall be
   opened after five (5) days of opening of Technical Bids for which advance intimation will be sent by
   email at the email id provided by the firm in its contact details.
6. Queries, if any, may be addressed to
7. Address for communication: The Director, DNP Limited, C/o Assam Gas Company Ltd., P.O.
   Duliajan, PIN 786602, Dist. Dibrugarh, Assam.


                                    List of Documents to be provided for Technical Bid

                1. A brief profile of the firm including the profile and experiences of the Principal/Partners of the
                2. Firm Registration Certificate
                3. Bio-data of the CA/CMA leading the Audit team for in terms of clause no.5 of Technical
                   Criteria under Bid Qualification Criteria and clause no. 5 of Terms and conditions.
                4. Bio-data of all persons to be deployed for the job
                5. Undertaking for non-disclosure of information as per the terms and conditions
                6. Documents in support of undertaking internal audit assignments in State/Central PSUs as per
                   clause 4 of Technical Criteria under Bid Qualification Criteria (BQC).
                7. Documents in support of experience of undertaking internal audit assignments in medium sized
                   companies as per clause 2 of Technical Criteria under Bid Qualification Criteria (BQC)
                7. Financial Statements of the firm for the last 3 (three) financial years FY 2015-16, 2016-17 and
                  2017-18 in support of turnover of the firm
                8. Copy of PAN card and GST Registration Certificate of the Firm.
                          Schedule of Fees

1. Fixed Charge (GST extra as applicable) FY 2018-19          Rs_____________
                                          FY 2019-20          Rs_____________
                                          FY 2020-21          Rs_____________
                                          Total               Rs_____________

   Note: No other charges, whatsoever, will be payable. Fees for FY 2019-20 and FY
   2020-21 will be payable only if the tendered work is extended for the said periods.

                                                                 DNP Limited
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