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Cotton Corporation India Limited, Telangana
February, 22nd 2019
                                      (,)

                  (A GOVERNMENT OF INDIA UNDERTAKING, UNDER MINISTRY OF TEXITIELS)
                 ... :,,,-504001.
              BRANCH OFFICE: GMR Tower, 1ST Floor, Cinema Road, ADILABAD-504001.
                               /Phones:226538/226708
                                                     /Fax:08732-226327.
              Website: www.cotcorp.gov.in./www.texmin.nic.in E-Mail: adilabad @cotcorp.com.
Ref. No: CCI/ADB/CA/2018-19/2004                                                         Date: 21.02.2019


                                          TENDER NOTICE

      The Cotton Corporation of India Ltd. invites sealed tenders in two bid system from Chartered
Accountants firms for the Appointment as internal auditors of branch

    Sr. No.                                                               Blank Tender        E. M. D
                                Particulars of the work                   document            (Rs.)
                                                                          Cost in Rs.

    1.         Tender for Appointment as Internal Auditors for
               undertaking Internal Audit work of our Corporation
               at the Branch Office, Adilabad.                                  NIL              5000/-


   1. Blank tender forms for the said work are available at above address free of cost, on all working
      days between10.00 am to 5.00 pm up to date 11.03.2019.
   2. The Corporation has an online Internal Audit reporting system. The online Internal Audit reports
      should be submitted to head Office on or before 11th of the following month.
   3. Minimum monthly Consolidated Audit Fees:
         a. The minimum audit fee will be Rs. 15,000/- (excluding applicable Taxes).
         b. The monthly Consolidated Audit fee should be quoted inclusive of TA/DA/Boarding/Lodging
            etc.

   4. The firm may visit to our office on any working day till 09.03.2019 to understand the operations
      of the Corporation and our Branch Office and to have a look into the Internal Audit reporting
      system.


   5. The engagement of Internal Auditor will be initially for the Financial Year 2019-20 beginning
      from 01.04.2019 to 31.03.2020. The Corporation reserves its right to cancel the engagement prior
      to expiry of the tenure, in case services are not found satisfactory. In case of the satisfactory
      performance the period of engagement may be further extended by one year each for total two
      years at existing terms and conditions.


   6. The tender documents can also be downloaded from the Corporation's web site i.e.
      www.cotcorp.org.in or from the government tender portal i.e. www.eprocure.gov.in




                                                    1
  7. Earnest money amounting to Rs. 5,000/- (Rupees five thousand only) in the form of Crossed
     Demand Draft/Pay Order/Banker's Cheque drawn on any Scheduled Banks drawn in favour of
     THE COTTON CORPORATION OF INDIA LTD., payable at Adilabad must accompany each
     tender. Any Tender not accompanied by the requisite Earnest Money and other documents or
     documents that are not complete, will be rejected.

  8. Tenderer should submit the tender as under:


      Envelope A­ (Technical Bid-I with all enclosures and EMD)

      Envelope B - (Financial Bid-II),

      Envelope C: Envelope "C" should contain both Envelope "A" & Envelope "B"

      Each envelope be super scribed as "Tender for Appointment asInternal Auditors for
      undertaking Internal Audit work of our Corporation at the Branch Office, Adilabad" and
      should bear the full address of tenderer at left side bottom.

  9. The sealed tenders must be submitted/dropped in the Tender Box placed on The Cotton
     Corporation of India Limited., Branch Office, Adilabad upto 15.00 hours on 11.03.2019.

  10. Tender Document consists of total 18 pages in addition to tender notice.

  11. Technical/Financial Bids of the tenders shall be opened on the same day i.e. on 11.03.2019 at
      15.30 hours in the presence of tenderers who may wish to remain present.



THE CORPORATION RESERVES ITS RIGHT TO ACCEPT OR REJECT ANY TENDER(s).
HOWEVER, PARTY MAY SEEK THE REASONS FOR REJECTION FROM THE
CORPORATION.




                                                                             GENERAL MANAGER




                                                   2
                             TENDER DOCUMENT

Tender for Appointment asInternal Auditors for undertaking Internal Audit work of Branch
                                   Office, Adilabad.

                                TECHNICAL BID- I
                                         INDEX




        Sr.                                                                 Page
                                       Particulars                          No.
        No.


          1     Notice inviting Bids                                          4

          2     Guidelines on Internal Audit                                5&6

          3     Scope of Work                                              7 to 10

          4     General Terms and Conditions                               11 &12

          5     Eligibility criteria for evaluation of Tenders             13 &14


          6     Format of Undertaking to be submitted along with             15
                Technical ­Bid

          7                                                                  16
                Submission letter of Tender Document and Declaration

          8
                                                                             17
                Check list for tender documents

          9
                                                                             18
                Financial Bid




                                            3
                     THE COTTON CORPORATION OF INDIA LTD.
                          CBD BELAPUR, NAVI MUMBAI.
    Tender for Appointment as Internal Auditors for undertaking the Internal Audit work of our
                          Corporation at the Branch Office, Adilabad.


                                         Notice inviting bids
The Cotton Corporation of India Ltd., Adilabad intends to appointment Chartered Accountant firm as
Internal Auditors for undertaking the Internal Audit work of the Branch.

Introduction:-
The Cotton Corporation of India Ltd (CCIL), is a Government of India Undertaking under administrative
control of Ministry of Textiles. As per mandate given by the Govt. of India, the Corporation is a nodal
agency to undertake Minimum Support Price (MSP) operations without any quantitative limit as and when
the prices of raw cotton touch to the support price announced by the Govt. of India.
In the event of kapas prices ruling above MSP level, Corporation undertakes commercial operations at its
own cost for supply of cotton to mills in the State sector as well as private sector. All these operations are
dovetailed to benefit the cotton growers on the one hand and supply of quality cotton to the textile mills
on the other hand.

Operation:-
The Corporation undertakes Kapas (Seed Cotton) purchase operations in various APMC's/Market yards in
all 11 cotton growing states at about 300 centres/APMCs under 15 branch offices. Further, Corporation
has 2 sales branches situated at Coimbatore and Kolkata and one godown at Kalamboli, Navi Mumbai. Its
Head office is at CBD Belapur, Navi Mumbai.

The kapas is purchased directly from the cotton farmers except in the northern states where it is through
the commission Agents. The kapas purchased is processed in the various Ginning and Pressing factories
engaged before the beginning of the cotton season through tender process. The Fully Pressed Bales (FP
bales) are stored in nearest available CWC/SWC/Cooperative/private godowns. The FP bales are sold in
domestic and international market to the registered buyers through e-auction on daily basis. The by-
product i.e. cotton seed is also sold on day to day basis through e-auction. The other miscellaneous items
viz Ginjump, cowdy, RP/YP Bales, cotton waste are sold at Branch level at the end of the cotton season.

Apart from cotton trade, the Corporation let out its surplus office space available at some branches and
head office on rental basis. In addition to rent, the common expenses are shared as per agreed terms and
GST is collected.


Existing Accounting software (ERP):-
The Corporation is having Oracle E-biz Suite R-12 Platform and has Sales & Marketing, Inventory,
Accounts Payable, Accounts Receivable, General Ledger Module and Human Resources (HR) Modules in
operation.

For more information, bidder may visit CCIL website i.e. www.cotcorp.org.in




                                                      4
                          THE COTTON CORPORATION OF INDIA LTD.
                               CBD BELAPUR, NAVI MUMBAI.

                                      Guidelines on Internal Audit

Introduction:-
        The Cotton Corporation of India Ltd. is a Government of India undertaking under administrative
control of Ministry of Textiles. As per mandate given by the Govt. of India, the Corporation is a nodal
agency to undertake Minimum Support Price (MSP) operations without any quantitative limit as and when
the prices of raw cotton touch to the support price announced by the Govt. of India. In case the prices of
raw cotton are above support price, the Corporation undertakes Commercial Purchase (CP) operations at
its own risk and cost.

Operation:-
        The Corporation undertakes kapas (Seed Cotton) purchase operations in various APMC's/Market
yards in all 11 cotton growing states. The kapas is purchased directly from the cotton farmers except in
the northern states where it is through the commission Agents. The kapas so purchase is processed in the
various Ginning and Pressing factories engaged in the beginning of the cotton season through tender
process. The Fully Pressed Bales (FP bales) are stored in nearest available CWC/SWC/Cooperative
godowns. In the absence of sufficient godowns the stocks are also stored in private godowns on need
basis. The byproduct i.e. cotton seed is sold on day to day basis at branch level and lifted by the buyers
from the concerned Ginning and Pressing factories.

Internal Audit set up:
        Presently, the Corporation is having in­house Internal Audit (IA) system which is in the nature of
concurrent audit. At each branch an internal audit officer is posted who is having an experience of about
20-30 years in the Corporation. In some of the branches he is assisted by a staff member. The internal
audit officer also visiting operating centres/factories/godowns and submits tour reports immediately after
completion of tour to the branch office under copy to head office. He also submits internal audit report on
monthly basis. The scope of the internal audit firm functions covers all the area of the operations. The
functions, roles and duties of Internal Auditor to ensure that all the areas of operations are covered,
records are maintained upto date and the various laid down procedure and policies of the Corporation are
implemented.

       With a view to have independence of the internal audit and to further strengthen the internal audit
system in the branches, the Corporation proposes to appoint reputed, well experience Chartered
Accountants firms to undertake the internal audit work at some of the branches as a pilot projects.

      The following are the broad guidelines for internal audit functions, roles and duties:-

A)    Objectives of Internal Audit

      Internal audit is an independent appraisal function of the Corporation. It objectively examines,
evaluates and reports on the internal control systems after through verification. The internal audit should
exercise due care in fulfilling his responsibilities. It should adequately plan, control and record his work
on daily basis. It should identify and evaluate the organization's internal control system as a basis for
reporting upon its adequacy and effectiveness.




                                                     5
      The internal auditor should ensure that findings, conclusions and recommendations arising from
internal audit work are communicated promptly to the Branch under intimation to Head office and should
seek response on the same. He should ensure that arrangements are made to follow up audit observations
to monitor what action has been taken on them. He should be able to exercise judgment, express opinions
and present recommendations with impartiality. The internal audit, notwithstanding his employment by
the Corporation, should be free from any conflict of interest.






B)    Organizational relationships

      The internal audit prepares the internal audit plan in consultation with the Branch/Head office so as
to identify the areas of concern. Matters which arise in the course of the audit be discussed directly with
the Branch. Further, the discussions and comments of the Branch is necessary on the monthly audit report.
The Internal audit is an independent appraisal function within the organization whereas the statutory
auditor has a statutory responsibility to express an independent opinion on the financial statements. The
internal audit will be required to allow access to the records and reports to the Statutory/CAG audit as and
when conducted. Since internal audit evaluates an organization's internal control system the
Statutory/CAG audit may need to be satisfied that the internal audit function is being planned and
performed effectively..

C)    Performance and Control.


      The internal audit should be able to show that his work has been performed in a way which is
consistent with this guideline. The internal audit should possess a knowledge of the aims of the
Corporation and the internal control system and aware of the relevant applicable laws.

         Internal audit work should be planned, controlled and recorded in order to determine priorities,
establish and achieve objectives, and ensure the effective and efficient use of audit resources. Internal
audit is needed to ensure that internal audit objectives are achieved and work is performed effectively.
The internal audit needs to be able to ensure that work delegated has been properly performed and
detailed working papers are maintained.

        The main objective of the internal Audit is to ensure adherence to management policies and
directives, safeguard of assets, completeness and accuracy of records and compliance with statutory
requirements etc.


D)    Reports

      Before issuing the final report, the internal auditor should normally discuss the contents with the
Branch Head, and may submit a draft report to them, for confirmation of factual accuracy and their
comments. Final monthly internal audit report is required to be submitted to the HO under copy to branch.
The Audit report should include audit findings, Comments of the branch, recommendations and
conclusions of the audit. The monthly internal audit reports as well as visit reports received from the
Internal Audit Officers are reviewed at Head Office. The reports should be self-explanatory.




                                                     6
                                       SCOPE OF WORK
1.   At the Branch level:
     The various functions, roles and duties at branch level are broadly defined as under

     a) Maintenance of proper records & registers
         To verify that all the records, registers and books of accounts are maintained properly and
           are up to date in ERP.
         The records are retained as per prescribed retention schedule.

     b) Purchases:
         In case of MSP Operations, the purchases are made as per MSP guidelines and proper
           deductions are made towards below FAQ parameters as per MSP norms. All the deductions
           are recorded on the back of bidding slips/takpatti.
         In case of Commercial operations purchases are made within ceiling given by the HO.
         The average rate of kapas tally with that of DPR. The guidelines on "Standardization of
           purchase procedure and documentations for purchase payments" are implemented. APMC
           has certified the identity of the farmer and consolidated Certificate is obtained from the
           APMC, gate-pass has been issued by the APMC/CCI for shifting of kapas from Mandi to
           Factory, Certificate of ginning entry/receipt of kapas duly certified by the factory
           owner/authorized representative of the factory, kapas is weighed in the market yard and the
           weighment slip is duly issued by APMC and is duly signed by APMC, CCI and the farmer,
           test weighment has been carried out by CCI representative in the factory. Proforma
           expenses are verified.
         Kapas purchase payments are released either through RTGS/cross Account Payee Cheques
           only.
         Proper registers including bill inward registers are maintained.
         Private godowns are hired after obtaining HO approval and following usual tender
           procedure.

     c) Sales
         FP Bales contracts are raised as per HO sales confirmation.
         Signed contracts, initial deposits against FP Bales, Exports, Cotton Seed, Misc. items are
            received from the buyers promptly.
         delivery orders are issued after receipt of full payment including carrying charges
         Letter of Credit (L/C)/ Bank Guarantee (BG) are opened as per CCI standard format and
            documents against L/C/BG are submitted to bank/dispatched to coordinating branches in
            time. The payments are realized from the banks in time.
         Unlifted position of bales/cotton seed is reviewed from time to time and advance CC is
            received against unlifted stocks wherever applicable.
         The invoices have been raised properly and as per contract terms. The debit/credit notes are
            raised simultaneously with invoices.
            Dues under MOU, Debtors and buyers' accounts are reviewed periodically.
         Shortages between press to delivery weight and to quantify the losses, in abnormal cases.

     d) Insurance
         The Insurance business is allocated to various Insurance companies after following proper
            tendering process.
         Adequate advance deposit is maintained with insurance companies.
         Assets/stocks situated at branches/centres/godowns are properly and adequately insured for
            various risks as per HO guidelines.
         The policies are received in time and as per advice issued by Centres.
         Refunds on cancellation/reduction of policies are received in time.

                                                   7
      Insurance claims, if any, are timely submitted to the concerned Insurance Company and
      settled in time.
      Insurance policy register is maintained up to date.

e) Cash and Bank
    Petty cash vouchers and bank vouchers are maintained properly.
    Physical verification of cash periodically.
    Bank reconciliations of all banks are carried out on monthly basis and no old entries
      outstanding in reconciliation.
    Funds are utilized on day to day basis and surplus fund are remitted to HO on day to day
      basis.

f) Payments
    To verify execution of agreements with G&P factories, transporters, Labour contractor.
    Payments towards Kapas purchases, Market Cess, Ready Bales, Ginning & Pressing,
      Labour, Storage, Transportation, Brokerage, TMC/extension activities, AMC, employees'
      payments, Building Maintenance, Repairs & renewals, Printing & Stationery, Various
      Administration and Other incidental are released in time and as per terms of
      agreement/work order.

g) Legal
    To verify that the loss on resale is calculated as per contract terms.
    Legal actions against defaulted buyers are initiated in time after following usual procedure.
    Timely actions are taken by the branches for the cases filed against the Corporation.
    Legal/advocate fees are finalized with prior approval of the Head Office.

h) Compliance of provision of various Acts.
    TDS, PF and other statutory deductions are made from various payments as per prevailing
     acts.
    Payment of minimum wages under Minimum Wages Act, Market Cess on kapas/cotton
     seed as par APMC Act are adhered to.
    Compliance of Arbitration and Conciliation Act while filing legal cases.
    Various assessments and appeals are attended in time.
    Timely collection of pending Sales Tax Forms.
    Payment of statutory dues within stipulated time.
    Timely issuance of TDS certificates to the parties.
    Timely filing of Monthly/Quarterly/Annual Returns.
    Deposit to the extent of additional tax liability for pending `C' forms are retained.

i)   Review of Reports
      To review various Reports, Overheads, Monthly/Quarterly/Half Yearly/ Annual Accounts,
        minutes of Branch sales & purchase committee/Cotton seed sales/tenders committee etc.
      Review of heap results and test results.
      Review of lifting position of bales/cotton seed and other items.
      To verify the opening balances as on 1st April with the audited accounts, review of the
        monthly trial balance, sundry debtors/creditors/advances ledgers in ERP.



                                             8
     j) Other duties
         To check Salary/medical/TA/LTC bills and other employees' claims, leave records, leave
           encashment, service record, annual increments, periodically physical verification of assets,
           stock of Printing & Stationary items, physical verification of assets at the end of financial
           year i.e as on 31st March.
         Verify physical verification Report of Independent Agency and its reconciliation with the
           branch records.
         TA and Sundry advances are not remained unadjusted for more than three months.
         Various guidelines issued from HO are implemented by the branches.

2)   Visit to the procurement Centres/APMCs/Godowns etc

     During the procurement operations, internal auditor makes frequent visits to the centres/godowns to
     check and verify the operations of the centres and submit their visit report immediately to the
     branch under copy to Head Office (HO). Looking to the seasonal nature of operations the internal
     audit mainly concentrates on field operations during procurement operations. They carry out
     frequent visits to various ginning and pressing factories, APMCs, Godowns etc. and submit the tour
     reports to the branch head for necessary action under copy to Head Office. The Head Office has
     issued the guidelines from time to time. However, the scope of the audit during centres visit is
     broadly defined as under:-
      It is ensure that the kapas purchase operations are carried out in the regulated market yards.
      The agreements for transportation of kapas from market yards to the factory, transportation of
         bales to godowns are duly executed after following the usual tender process.
      The market fees are paid to the APMCs within stipulated time.
      The Kapas purchases are made as per MSP guidelines (in case of MSP operations) and standard
         procedure for procurement and documentations are strictly followed at all the centres. The
         necessary deductions such as excessive moisture, micronaire values etc are made from MSP
         price of kapas as per FAQ parameters fixed by the government and duly recoded on bidding
         slips/bills. The kapas purchase bills alongwith necessary APMC and factory certificates are
         submitted to the branch promptly for release of kapas purchase payments to the cotton farmers
      In case of commercial operations, the purchases are made within the ceiling provided by head
         office.
      All the centres/godowns are visited during the cotton season.
      The Standard Operating Procedures (SOP) for prevention and control of fire incidents are
         followed at all the G&P Factories and godowns. The proper followups on the observations
         made during the visits are made.
      The record of petty imprest and vouchers of various expenses are maintained properly and
         serially at the centres.
      Proper heaps of kapas are made and heap results are submitted to the branch in time. Inward
         outward registers, stock registers, processing registers, insurance record, packing material stock
         register, tarpaulins record, miscellaneous item stock register, officer's visit book etc are
         properly maintained at the factories, centres and are              up to date. All prescribed
         daily/weekly/monthly/quarterly reports are submitted to the branch in time. The samples are
         timely drawn and dispatched for testing.
      After pressing, the bales are immediately shifted and stored to the nearest godowns. The proper
         receipts of bales are collected from the godowns. It is ensured that storage agreements are
         made. The necessary security arrangements, adequate coverage of insurance of the stocks in
         godowns are made.

                                                    9
       The cottonseed sale is made as per the procedure on day to day basis and proper minutes are
       made. The cottonseed is delivered by the centres after collection of full amount including due
       amount of carrying charges if any.
       After delivery of bales and cotton seed the delivery documents are submitted to branch
       immediately.
       To check the experimental out turn (EOT), shortages, press weight of the bales, tare weight and
       also random checking of weight at the time of delivery of the bales.
       In case of bales stored under GSF, to verify receipt of GSF Agreement, maintenance of GSF
       stock registers, reconciliation of GSF stock with that of dispatching branch etc.
       To physically verify stock of kapas, FP Bales, other stocks such as tarpaulins, grey cloths,
       boundaries, pallies etc. in the factory/godowns from time to time. To obtain stock certificates
       duly signed by the authorized representative of the factory/godown and to reconcile the physical
       quantity with the stock registers record.
       In case of any fire incidence the salvage operations are carried out promptly at centre, all
       documents relating to claims are promptly submitted to the Branch.

3.    No. of Visits to Branches, Centres and Godowns:
4.
       In respect of Adilabad branche, the visits should be as under:
        Visit to branch should be at least for 12 man days in a month.
        Visit at least 6 centres/Factories/godowns in a month.

       A certificate of visits to branch, centres, Factories/Godown duly certified by branch head is
       required to be attached with the monthly Internal Audit Report.

     The above functions, role and duties are illustrative and not exhaustive.




                                                    10
                                  The Cotton Corporation of India Ltd.
                                       Branch Office : Adilabad

General Terms and conditions

1.    The Cotton Corporation of India Limited shall not be responsible for any expense incurred by bidders
      in connection with the preparation and delivery of their bids, site visit, participating in the discussion
      and other expenses incurred during the bidding process.
2.    Evaluation of technical Bid-I shall be as per elegibility criteria and finacial Bid of the tenderer shall be
      opened only if it qualifies the technical Bid-I .
3.    Earnest Money deposit amounting to Rs. 5,000/- (Rupees five thousand only) in the form of Crossed
      Demand Draft/Pay Order drawn on any scheduled banks in favour of The Cotton Corporation of India
      ltd., payable at Adilabad must accompany the Technical Bid-I.
4.    The EMD of Rs 5,000/- of the successful Bidder shall be released after successful completion of work
      alloted.
5.    Minimum monthly Audit Fee:
           a. The minimum audit fee will be Rs. 15,000/-(excluding applicable Taxes).
           b. The feeshould be quoted is inclusive of TA/DA/Boarding/Lodging etc.
6.    The minimum cosolidated fees for the assignement has been fixed. In case, the minimum fees is
      qouted by more than one firm, the oldest firm (based on the date of registration/incorporation) shall be
      treated as L-1.
7.    The L-1 firm will be allotted the monthly audit work. However, in case his audit performanace not
      found satisfactory, the firm can be removed after giving one month notice during the engagement
      period of one year. In this case the next firm in the line of L-1 shall be called upon to acept the
      engagement provided he agrees for L-1 consolidated fee. The fees shall be inclusive of
      TA/DA/Boarding Loging etc.
8.    The rates must be quoted exclusive of all applicable taxes.
9.    The successful bidder shall indemnify the Ccorporation against all third party claims of infringement
      of Patent, trademark, rights arising from the use of the services or any part therof in the Cotton
      Corporation of India Limited.
10.   CCI reserves the right to accept or reject any Bid and to annul the Bidding process and reject all Bids
      at any time prior to award of contract without assigning any reason whatsoever, without thereby
      incurring any liability to the affected Bidder or Bidders or without any obligation to inform the
      affected Bidder or Bidders of the grounds or the reasons for the said action. However, bidder may ask
      the reasons of these actions.
11.   The Bidder is expected to examine the bidding document, including all instructions carefully. Failure
      to furnish all information required as per the Bidding Document may result in the rejection of the Bid.
12.   If the tenderer neglects or refuses for their rates quoted after submission of their tender or to comply
      with the conditions of the tender or any of them, the earnest money deposit already paid may be
      forfeited. This is applicable in case of the party surrenders it self / himself from their rates quoted and
      not ready to execute even if fit for award of work by the corporation or back out from the work by
      keeping it incomplete.
13.   Confidentiality clause:
      The successful bidder must not disclose the confidential information obtained from the corporation to
      anyone unless required to do so by law and shall maintain confidentiality. The successful bidder to
      whom the work is allotted shall carry out the job at their own and will not sub-let this work to any
      other Agency/Organization.

14. The Corporation also reserves its right to cancel the engagement if the performance is not found
      satisfactory and may forfeit the EMD paid at the time of tender.
15. In case of any dispute or difference arising out of or in relation to this work, same shall be governed
      by the Arbitration & Conciliation (Amendment) Act 2015. An Arbitrator (other than an employee of
      the Corporation) to be appointed by the Competent Authority of The Cotton Corporation of India Ltd.,
      whose decision shall be final and binding upon the parties.


                                                        11
16. Force Majure: If any time, during the continuance of this contract, the performance in whole or in part
    by either party or any obligation under this contract shall be prevented or delayed by reason of any
    war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions,
    epidemics, quarantine restrictions, strikes, lockouts or act of God (Herein after referred to as events)
    provided notice of happenings, of any such eventuality is given by either party to the other within 21
    days from the date of occurrence thereof, neither party shall by any reason of such event be entitled to
    terminate this contract nor shall either party have any such claim for damages against the other in
    respect of such non-performance or delay in performance, and deliveries under the contract shall be
    resumed as soon as practicable after such event may come to an end or cease to exist, and the decision
    of the corporation as to whether the delivery have been so resumed or not shall be final and
    conclusive, provided further that if the performance, in whole or part of any obligation under this
    contract is prevented or delayed by reason of any such event for a period exceeding 60 days either
    party may, at his option terminate the contract.

    We hereby agree with all the terms and conditions of the tender and we hereby undertake to abide by
    same.




                                         Signature and seal of tenderer

                                         Name

                                         Capacity /authority to sign

                                         Full address:




                                                    12
                                                                                                             Technical Bid-1

                             ELIGIBILITY CRITERIA FOR EVALUATION OF TENDERS


 1. Name of the firm:                                                    M/s._____________________________________

                                                                         Official
                                                                         Address:_________________________________

                                                                         _________________________________________

                                                                         City: -________________ PIN: - ______________

                                                                         Tel. No. _______________

                                                                         Mobile No. ______________________________

                                                                         Email.____________________________________



 1a. Date of establishment/incorporation of Firm                         _____________________________________
 1b. Blank tender documents had from office                                           YES                     NO

 1c. Blank tender document down loaded from CCI's web                                 YES                     NO
 site.
 2. Earnest Money Deposit Amount Rs. 5,000/-& its details:               Rs. 5,000/- (Rupees five thousand only)

                                                                         Drawn on ________________________________

                                                                         Vide DD/PO No.__________________________

                                                                         In favour of The Cotton Corporation of India Ltd.,
                                                                         Adilabad is enclosed.

3.
   A. Income tax Permanent Account Number                                A. PAN No.
(Self attested Copy of the same shall be
enclosed)
     B. GST No. (Self attested copy of the same shall be                 B. GST No. _______________________________
        enclosed)

     C. The registered Chartered Accountant firm must have               C. The copy of registration certificate of the firm.
        atleast 10 years experience in Auditing of Accounts.
          (The copy of registration certificate of the firm]             attached:              Yes / No




     D.   The bidder firm must have experience of conducting Audit       D. Copy of engagement letters/assignment
          (Statutory Audit and Internal Audit) of at least two central   certificates attached : Yes / No
          Govt./State Govt./ PSU during last 5 years. (Self attested
          copy of appointment/engagement letter issued by the
          department must be attached)








                                                                 13
A. The bidder entity/ any partner/ Director of the entity      E .Undertaking attached : Yes / No
   should not have been convicted in any disciplinary
   proceedings/criminal      case       by     regulatory
   authority/court in connection with professional work.
   Bidder should not be in black list of any PSU or Govt.
   Department. Bidder to submit an undertaking in this
   respect as per relevant form. (Self undertaking to be
   attached).

B. The bidder should have office/branch office in the          F. Complete Address and other details attached :
   region of our Branch Office.                                Yes / No

    (Complete address of the branch office along with the
    details of contact person and his phone number should be   Address of Office :
    submitted on letter head of the Firm)




                                                               Signature and seal of tenderer

                                                               Name

                                                               Capacity /Authority to sign

                                                               Full Address:




                                                       14
                           The Cotton Corporation of India Ltd.
                                Branch Office: Adilabad

    Format of Undertaking to be submitted along with Technical­Bid Undertaking

 (To be stamped and signed by the authorized signatory on letterhead of bidder and be attached with
                                         Technical Bid.)

     We hereby confirm that all the documents submitted in this tender are authentic, genuine, copies
of their originals and have been issued by the issuing authority mentioned above and no part of the
document(s) / information is false, forged or fabricated.

    We hereby confirm that our Bid complies with the total technical-commercial requirements/ terms
and conditions of the Bidding Document and subsequent addendum/corrigendum (if any), issued by
CCIL, without any deviation/ exception/ comments/ assumptions.

     We hereby confirm that we are not under any 'liquidation', any 'court receivership' or similar
proceedings and 'bankruptcy'. We hereby confirm that any partner / Director of the entity have not
been convicted in any disciplinary proceedings / criminal case by regulatory authority (ies)/ court in
connection with professional work. We further confirm that, we have not been in negative list /
blacklisted by any Public Sector Undertaking / Government Organization / CCI Limited. We also
confirm that the contents of this Tender have not been modified or altered by us. We agree that if any
noticed in future, our Bid may be rejected / terminated.

    We hereby confirm that we have gone through and understood the Bidding Document and that
our Bid has been prepared accordingly in compliance with the requirement stipulated in the said
documents.




Date:                                                Signature with seal of the firm



Place:                                               Name & Full address:




                                                15
                                                                                  Date: ________________



To,

The Cotton Corporation of India Ltd.

Branch Office, GMR Tower, Cinema Road,
ADILABAD-504001.


Sub:       Tender for Appointment asInternal Auditors for undertaking Internal Audit work of our
           Corporation at the Branch Office, Adilabad.

Dear Sir,


       1     I/We have read and understood all the terms & conditions of the tender and other instructions
             and hereby undertake to abide by them.


       2     I/We are enclosing herewith, Demand Draft/ Pay Order No. ______________ dt. ________
             in your favour, towards earnest money deposit of Rs.5,000/-.


       3     I/We have filled and signed each page of the tender documents and the same are enclosed
             here with




           Signature and seal of Tenderer:

           Name:


           Capacity /authority to sign:




                                                      16
                                 CHECK LIST FOR TENDER DOCUMENTS

                                                                                              Please make tick () Mark

1. a. Blank tender document obtained from office                                                   Yes          No


      b. Tender document downloaded from web site                                                  Yes          No


2. Earnest Money Deposit Amount of Rs. 5,000/- in favour of The Cotton                             Yes          No
   Corporation of India Ltd., Adilabad is enclosed.


3. Registration of various authorities and their Nos. for Eligibility Criteria (Self
   attested Copies of the same shall be enclosed)

      a.   PAN issued by Income tax authority (Govt of India),                                     Yes          No
           (Self attested Copies of the same shall be enclosed)

      b.   GST No.                                                                                 Yes          No
           (Self attested Copies of the same shall be enclosed)

      c.   The registered Chartered Accountant firm must have at least 10 years                    Yes          No
           experience in Auditing of Accounts.
            (The copy of registration certificate of the firm)

      d.   The bidder firm must have experience of conducting Audit (Statutory Audit               Yes          No
           and Internal Audit) of at least two central Govt./State Govt./ PSU during last 5
           years. (Self attested copy of appointment/engagement letter issued by the
           department must be attached)

Sr         Name of the Company            Date of             Mode       of  Assignment
No.        (Central   Govt./ State        Assignment          (Statutory    Audit/Internal
           Govt./PSU)                                         Audit)
1

2

3
(Self-attested Copies of two assignment completion certificates/engagement letters
issued by the concerned departments should be enclosed)

      e.   The bidder entity/any partner/Director of the entity should not have been               Yes          No
           convicted in any disciplinary proceedings/criminal case by regulatory
           authority/court in connection with professional work. Bidder should not be in
           black list of any PSU or Govt. Department. Bidder to submit an undertaking
           in this respect as per relevant form (self undertaking to be submitted along
           with Technical Bid).
                                            Signature and seal of Tenderer

                                            Name
                                            Capacity /authority to sign
                                            Full address:

                                 (To be submitted on the letter head of the Firm)

                                                            17
                                                                               Date: _______________

                                         FINANCIAL BID


 Tender for Appointment asInternal Auditors for undertaking Internal Audit work at the Branch
                                     Office, Adilabad.



I/we hereby submit our Financial Bid for profession fees for undertaking Internal Audit work of your
Brach Office, Adilabad as under:



 S. No.        Particulars                                                       Professional Fees

                                                                               (Excluding applicable
                                                                                      Taxes)


                                                                                    Rs.______
 1             Minimum Monthly Internal Audit Fee (Consolidated)



 (In words : Rupees ______________________________________________________)



     i) The monthly Consolidated Audit fee should be quoted inclusive of TA/DA/Boarding/Lodging etc.
     ii) Consolidted Audit Fee will be paid on submission of bill alongwith Monthly Internal Audit
          Report.
     iii) The fees quoted above is exclusive of all applicable taxes.


We hereby agree with all the terms and conditions of the tender and we hereby undertake to abide by
same.



Date:                                                 Signature with seal of the firm



Place:                                                Name & Full address:




                                                 18

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