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Tata Institute Of Social Sciences, Mumbai, Maharashtra |
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| February, 06th 2019 |
TATA INSTITUTE OF SOCIAL SCIENCES
V. N. Purav Marg, Deonar, Mumbai 400 088
(A Deemed University under Section 3 of the UGC Act, 1956)
TISS/ACCTS/EOI/Auditor/2019-20/ 30th January, 2019
Expression of Interest
APPOINTMENT OF INTERNAL AUDITORS (Chartered Accountants),
IN TATA INSTITUTE OF SOCIAL SCIENCES DEONAR, MUMBAI
FOR A PERIOD OF THREE YEARS FROM 2019-2020 ONWARDS.
TISS Mumbai invites applications from CAG empanelled Audit Firms at
Mumbai for appointment as Internal Auditors in Tata Institute of Social Sciences for
the year 2019-2020 extendable to further 2 years based upon their performance.
Interested Audit Firms are requested to submit their application in
prescribed PROFORMA for Technical BID (Audit Experience/Capability Criteria)
given in Annexure III and Financial BID (Professional Fee) given in Annexure IV,
after carefully going through the Scope of Work, Term of Reference, Eligibility
Criteria and Important Instructions given in Annexure I & II.
It is requested to send your quotes in two sealed envelopes separately,
superscripting "Technical bid" and "Financial bid" along with a Demand Draft of
Rs.500/- (non refundable) towards cost of documents and Earnest Money Deposit
(EMD) of Rs.5000/-(no interest is payable at the time of refund) in favour of `TISS,
Mumbai' addressed to Registrar, Tata Institute of Social Sciences, Mumbai and
should reach by 22nd February, 2019 by 1500 hrs. Pre-bid meeting will be held
on 6th February, 2019 at 1400 hrs to address the queries if any.
The Technical Bid will be opened in the Committee Room, Administration
Block, Tata Institute of Social Sciences, Deonar Mumbai 400 088 on 22nd
February, 2019 at 1530 hrs. in the presence of the bidders who wish to be present.
Any further information required can be obtained from Dy. Registrar F&A,
TISS, Deonar, Mumbai 400 088 in writing or telephonically on telephone number
2552 5241
Registrar, TISS
To
__________________________________
Page 1 of 8
Annexure-I
ELIGIBILITY CRITERIA
1. The Firm should have 10 years of experience of Internal & Statutory Audit since
the date of Registration of the firm.
2. The Firm should be empanelled with C&AG Office for the year 2018-2019.
3. The Firm should have minimum number of four qualified Chartered Accountants
either as partners or employees. Atleast one CA should be qualified as DISA.
4. The Firm should have minimum number of twenty staff (Article/ Audit Clerks).
5. Any partner of firm or firm shall not be liable for disciplinary action under
section 21 of the Chartered Accountant Act, 1949. (Affidavit on Rs 100/- stamp
pater should be submitted by CA Firm regarding none of partner of firm are not
liable for disciplinary action under section 21 of CA Act, 1949.)
6. Atleast one partner of the firm should have Jurisdiction in Mumbai/ Thane
Municipal Corporation/Navi Mumbai.
7. The Firm should have conducted Internal & Statutory Audit of atleast One
Autonomous Body / Statutory body (Central / State) whose average turnover in
the last three year more than Rs.100 Crore. (a copy of work order of the above
autonomous body should be enclosed).
Page 2 of 8
Annexure-II
ANNEXURE 1.1: SCOPE OF INTERNAL AUDIT
Financial Year 2019-20
AUDIT AREA EXTENT
Opening Balance Tracing 100%
Bank Vouching Based on Sampling Criteria
Cash Vouching Based on Sampling Criteria
Bank Reconciliation Statements 100%
Revenue Based on Sampling Criteria
Ledger Scrutiny Based on Sampling Criteria
Agreements and covenants Existing agreements will be analysed in the first half
year and new agreements on as and when basis
ERP Analysis On the basis of experience of FY 16-17
Utilization Certificates 100%
Fixed Asset Register Incremental Basis
Statutory Dues Monthly
Closing Balance Tracing 100%
Atleast two Off-campuses will be visited to verify that records are maintained as per
rules.
Page 3 of 8
TATA INSTITUTE OF SOCIAL SCIENCES
PROPOSED SCOPE OF INTERNAL AUDIT OF TISS FOR F.Y. 2019-20 FOR TISS MAIN
CAMPUS, SCHOOL OF VOCATIONAL EDUCATION AND ITS OFF-CAMPUSES IN
TULJAPUR, HYDERABAD AND GUWAHATI
Sr. Areas Coverage Periodicity of
No checking / reporting
1. Compliance of Verification of records of following areas and Quarterly reports
areas suggesting measures for streamlining them: (5-7 areas per report)
1. Infrastructure development and support
2. Projects [limited to accounting aspect]
3. Bank section
4. Cash Section
5. Dining hall
6. Purchase and stores
7. Investments and funds
8. Quotation and tendering
9. Academic [limited to accounting aspect]
10. Personnel [limited to accounting aspect]
11. Convention Center
12. Hostel
13. Guest House
14. Certification of IDS & other high value bills for
payment
2. Capital Compliance As and when basis
Expenditure 1. Compliance with existing processes for
CAPEX incurring CAPEX
(Expenditure Vouching
on 2. Pre audit for all transactions of construction of
construction buildings
of buildings)
3. Capital Compliance As and when basis
Expenditure 1. Compliance with existing processes
Purchase of
other Capital Vouching
assets. 2. Pre-audit of all transactions above Rs.
5,00,000/-
4. Projects Compliance 8 - 10 project files per
1. Checking compliance with respect of reporting period
documentation of projects.
2. Compliance testing of project files * Projects to be decided
Vouching on discussions with Stat.
3. Vouching of income and expenses related to Auditors / SNB
projects on test check basis
Page 4 of 8
5. Bank 1. Verification of Bank Reconciliation Statements Monthly
Reconciliation 2. Comments on BRS.
Statements
6. Bank Vouching Vouching Quarterly Reports
Bank Payment Vouching (on test check basis)
7. Cash Section Verification Fortnightly (Reporting
Surprise Cash Verification will be on Quarterly
Basis)
8. Dining Hall Analysis & Reporting Two Quarters of FY 17-
1. Food Wastage 18
2. Overhead charges and Remuneration paid to DH
Staff.
3. Variance in purchases as per DH and Purchases
as per FA
4. Amounts receivable from students and
Governments
5. ARC Analysis / verification of rates of Metro
Cash and Carry.
9. Purchase and Verification Two Quarters of FY 19-
Stores 1. Compliance testing of procurement process by 20
selecting 10-15 samples of Purchase Orders
10. Investments Verification Annually
scholarship 1. Ledger scrutiny in respect of Fund Accounts,
funds, Investment accounts &relevant income ledgers
Campus on sample basis
development
funds&other Analysis & Reporting
temporary 2. Review of process of utilization of investments
investments
11. Academic Verification Annually
Section Fee records with Fee Challans
Analysis & Reporting
Analysis of Fees received and receivable from
students and Governments.
12. Personnel Verification Annually
Section Checking of appointment letters & resignations
during the period with inputs in payroll processing
systems
1. Payment of salaries to existing employees
2. Updates in case of new employees / retirements
/ terminations
3. Full and final settlements of retirement dues
4. Payment of pensions
5. Payment to project staff
6. Payment to contracted employees - KHFM
13. Convention Analysis & Reporting Once in FY 2019-20
Center Income and expenditure of Convention center
Verification
Records maintained by Convention Center vis-à-vis
Page 5 of 8
records maintained by Accounts Section
14. Hostel Analysis & Reporting Once in FY 2019-20
Income and expenditure of Hostel
Verification
Accounting of Hostel Charges
15. Guest House Analysis & Reporting Once in FY 2019-20
Income and expenditure of Guest House
Verification
Records maintained by Guest House vis-à-vis
records maintained by Accounts Section
16. Statutory Vouching As per due dates
compliance 1. Checking of returns with books of account &
such as reconciliation thereof
Income Tax, 2. Vouching of payment of tax with supporting
GST, FCRA etc. challans
17. Periodic Stock 1. Cash Quarterly Reports
Taking 2. Cheque Books, Receipt Books (3-4 times per
3. Stores reporting period in
4. Dining Hall case of first two points
5. Library (As and when basis) and once in case of
6. Any other area as per discussion with other points)
management.
18. Fixed Assets Verification Annually
1. Checking Fixed Assets register
2. Accounting of depreciation on Fixed assets
19. Off-site 1. Visit to Tuljapur, Hyderabad & Guwahati Annually
campus Visits campuses
20. Data To check consistency of records maintained by To be done along with
consistency various department and its integration in Compliance testing
accounting system. mentioned in Pt. 1
above.
21. SVE Audit of transactions as per scope attached in Half Yearly reports
Annexure 1.1
22. Scrutiny of Verification Quarterly Reports
Ledgers 1. Ledger scrutiny of selected ledgers in each
audit period (major items of income, expenses, (1-2 areas per report)
assets and liabilities)
Areas to be covered:
IDS
Projects
Dining Hall
Academic
Personnel
Any other area requested by management
***************************************
Annexure-III
TECHNICAL BID
(Audit Experience/ Capability Criteria)
Page 6 of 8
1. Name of Firm :________________________________________________________________________________
2. Address :_______________________________________________________________________________________
3. Name of responsible person, contact no. _________________________________________________
and details who will coordinate for audit : ________________________________________________
4. Whether your firm is empanelled
with CAG for the year 2018-19 : ____________________________________________________________
5. Empanelment no._____________________________________________________________________________
6. STABILITY OF FIRM :
i) Age in years ________________________________________________________________________
ii) No. of Branches ________________________________________________________________________
7. MAN POWER
i) No. of Partners. ________________________________________________________________________
ii) No. of Qualified Chartered Accountants. _______________________________________________
iii) No. of Article/ Audit Clerks. ____________________________________________________________
8. PROFESSIONAL EXPERIENCE :
i) Statutory/Internal Audit conducted of the Autonomous Body/ Statutory Body:
Sr.No Name of the organization Period of assignment Turnover (in crores)
.
ii) Statutory/Internal Audit conducted of the PSUs:
Sr.No Name of the organization Period of assignment Turnover (in crores)
iii) Statutory/Internal Audit conducted of the Educational institutions:
Sr.No. Name of the organization Period of assignment Turnover (in crores)
Date: Authorised Signatory
with Stamp of CA Firm
Annexure-IV
Page 7 of 8
FINANCIAL BID
(Annual Professional Fees)
The Firm may quote their professional fees in the following format:
1. Name of the Firm : ______________________________________________________________________________
2. Headquarter Location : ________________________________________________________________________
3. Annual Professional Fees :
Sr.No Particulars Amount (in Rs)
.
1) Professional fees for carrying out Internal Audit of the
TISS Main Campus its Off-campuses in Tuljapur,
Hyderabad & Guwahati and School of Vocational
Education, Mumbai
Add : GST @ 18%
TOTAL
Note: Travel for audit of outstation Units reimbursement of AC III Tier fare to the person
carrying out the audit and airfare to the Chartered Accountant.
Payment shall be released quarterly only submission of the quarterly internal audit report
4. GSTIN No. ______________________________________
5. PAN No. _____________________________________________________
Date: Authorized Signatory
with Stamp of CA Firm
Page 8 of 8
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