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Airports Authority Of India, Guwahati |
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| May, 07th 2019 |
AIRPORTS AUTHORITY OF INDIA
INTERNAL AUDIT DEPARTMENT
Tender id:- 2019_AAI_25714_1
Notice inviting Technical & Financial bids from Empanelled
CA/CMA firms of North Eastern Region (NER) for conducting
Internal Audit of Guwahati Airport , Airports Authority of India,
Guwahati for the Financial Year 2018-19 (01.04.2018 to 31.03.2019).
AAI invites Technical & financial bids from empanelled CA/CMA firms for
conducting Internal Audit of Guwahati Airport , Guwahati for the Financial Year
2018-19 (01.04.2018 to 31.03.2019).
The Estimated Cost is mentioned in Annexure-IV. Self elp files/FAQ &
System Settings (Annexure-V) is also available at E-tender portal with URL
address https://etenders.gov.in/eprocure/app.
It is further informed that during the empanelment of CA/CMA firms the bids were
received through AAI e-tender portal, which has now become obsolete and the new
portal is in vogue. The unconditional acceptance letter is a prerequisite document of
Technical bid and for call of financial bids. In case of any deficiency it should be
fulfilled by the firms before the opening of financial bids (Envelope - II) otherwise
financial bids will not be opened to that firm(s).
(Lala Ram)
AGM - FINANCE (IA)
AIRPORT AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346, 01124632950 Ext.3324
Page 1
E-bids shall be submitted in two bid system as follows :
TECHNICAL BID ENVELOPE - I
The technical bids shall contain Unconditional acceptance letter as per Annexure- VI
which is required to be duly signed and stamped by the Authorized signatory of the
firm and submit under the technical bid folder in the form of scanned copy for
Qualifying the technical bid and opening the financial bid of the firm.
FINANCIAL BID ENVELOPE - II
This Financial Bid is called through the electronic process and can be downloaded
from the e-tender portal of AAI with URL address
https://etenders.gov.in/eprocure/app. The Financial Bid is also available on AAI
website www.aai.aero Please note that the submission of the Financial Bid is
essential and can only be uploaded through the E-tender
portalhttps://etenders.gov.in/eprocure/app.
The last date of submission of financial bid is 10.05.2019 by 1100 hrs. And the same
shall be opened on 13.05.2019 at 1130 hrs.
(Lala Ram)
AGM - FINANCE (IA) / BID MANAGER
AIRPORT AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 2
General Information and Guidelines
1. AAI reserves to itself the right to reject the conditional tenders without
assigning any reason thereto. Further AAI reserves to itself the right to
reject any or all the tenders without assigning any reason thereof and to
call for any other detail or information from any of the tender(s).
2. CA/CMA firms shall be awarded the Internal Audit work for maximum 2 (two) Audit
work of this Region.
3. In case, any firm found to be the lowest in 2 (two) stations, the same will not be
considered eligible for the remaining Region/Airports.
4. The above bid amount is inclusive of professional fees, TA/DA, local conveyance,
lodging & boarding etc. except GST/applicable taxes. No other payment shall be made
except quoted above. The payment shall be released after acceptance of the report by
the Competent Authority.
5. Period of Assignment: The internal audit work assigned is required to be
completed within a period of 21(Twenty one) working days from the date of
commencement of Audit.
6. Terms of Payment: The payment will be released after approval of the Internal
Audit report by the competent Authority and you must quote your GST number in
the bill / invoice.
7. Others:
I. In case of any disputes arising out of the assignment, the decision of Member
(Finance), Airports Authority of India shall be final and binding on both the parties.
II. For clarifications, if any, the matter may be addressed to the Executive Director
(F&A)-IA, Airports Authority of India, New Office Complex, Safdarjung Airport, New
Delhi-110003.
8. Cover-I , Bidder should quote the rates in Downloaded BOQ-sheet from the portal.
9. Other terms & conditions as mentioned in the EOI dated 18/01/2017 / Technical bid shall
remain same.
(Lala Ram)
AGM - FINANCE (IA) / BID MANAGER
AIRPORT AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 3
Annexure-IV
NAME OF THE AIRPORT /STATION /REGIONAL OFFICE- Guwahati
Airport, Guwahati WITH ESTIMATED COST:
S.NO. NAME OF THE ESTIMATED COST
AIRPORT/STATION/REGIONAL OFFICE (Rs.)
1. Guwahati Airport, Guwahati 347000/- + GST (as
applicable)
(Lala Ram)
AGM - FINANCE (IA) / BID MANAGER
AIRPORT AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 4
Annexure-V
GUIDELINES TO BIDDERS/ SELF-HELP FILES/FAQ & SYESTEM SETTING
(Help Desk Services)
a. In order to facilitate the Vendors / Bidders as well as internal users from AAI, Help
Desk services are available for the e-tender portal
https://etenders.gov.in/eprocure/app. The Help desk services shall be available on all
working days (except Sunday) between 0800-1900 hours and shall assist users on
technical issues related to the use of the e-tender portal.
b. For any technical assistance with regard to the functioning o the portal the bidders
as well as AAI users may contact according to the escalation matrix as mentioned
below :
SL Support Escalation Contact
No Persons Matrix E-Mail Address Numbers Timings*
1. Help Desk Team 011-24632950, 0800-2000
Instant eprochelp@aai.aero Ext-3512 Hrs.
Support (Six Lines) (MON - SAT)
2. Mr. Sanjeev etendersupport@aai.aero 0930-1800
Kumar After 4 Hours or 011-24632950, Hrs.
Mgr.(IT) of Issue sanjeevkumar@aai.aero Ext-3523,3505 (MON-FRI)
3. Mrs. S. Nita 0930-1800
AGM(IT) After 12 snita@aai.aero 011-24632950, Hrs.
Hours Ext-3523 (MON-FRI)
4. General 0930-1800
Manager(IT) After 03 gmitchq@aai.aero 011-24657900 Hrs.
Days (MON-FRI)
c. The above mentioned help desk numbers are intended only for queries related to the
issues on e-tendering portal and help needed on the operation of the portal. For
queries related to the tenders published on the portal, bidders are advised to contact
concerned Bid Manager from AAI.
All the CA/CMA firms are requested to submit their Technical & Financial Bid through AAI e-
tender portal by using digital signature of Class III that includes (a) signing and (b)
encryption within.
In case of any assistance please contact above mentioned person/personnel along with the
undersigned bid manager
Bid Manager : Mr. Lala Ram, AGM (Fin.) Phone No. 011-24645344/ 011-24632950 Ext.
3324/ 9650161222 and email id : lalaram@aai.aero
(Lala Ram)
AGM - FINANCE (IA) / BID MANAGER
AIRPORT AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 5
Annexure-VI
TO BE SUBMITTED IN E-TECHNICAL BID
ACCEPTANCE LETTER
(Scanned copy for technical bids)
(Refer Clause for technical bidof NIT)
To,
THE GENERAL MANAGER FIN IA
AIRPORT AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Subject :- ACCEPTANCE OF AAI's E-TENDER CONDITIONS
Sir,
E-tender documents for the Notice Inviting Technical & Financial bids from
the Empanelled CA/CMA Firms of NER for conducting Internal Audit Work of
Guwahati Airport, Guwahati , AAI for the Financial Year 2018-19 (01.04.2018 to
31.03.2019).
1. Has been downloaded by me. I/we hereby certify that I/we have inspected and read
the entire terms and conditions of the e-tender documents made available to me/us.
Which shall form part of the contract agreement and I / we shall abide by the
conditions / Clauses contained therein.
2. I/We hereby unconditionally accept the e-tender conditions of AAI's e-tender
documents in its entirety for the above services.
3. The contents of Clause 1 of General information & guidelines of the Notice Inviting E-
Tender of the E-Tender Documents has been noted wherein it is clarified that AAI
reserves the right to reject the e-tenders without assigning any reason thereto.
4. I/We declare that I/We have not paid and will not pay any bribe to any officer of AAI
for awarding this contract at any stage during its execution or at the time of payment
of bills and further if any officer of AAI asks for bribe/gratification, I/We will
immediately report it to the appropriate authority in AAI.
Yours faithfully,
Date:____________
(Signature of the e-tenderer)
With rubber stamp
Page 6
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