Government of Chhattisgarh
Panchayat and Rural Development Department
DETAILED DOCUMENT
for
Selection of Chartered Accountant Firms
for Outsourcing of Execution and Management
Services in the area of Accounting & Taxation
Issued by
CHIEF ENGINEER ( Tender Cell)
Chhattisgarh Rural Road Development Agency
Civil Lines, Raipur (C.G.)
E-mail : pmgsyrc4@yahoo.co.in
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GOVERNMENT OF CHHATTISGARH
PANCHAYAT & RURAL DEVELOPMENT DEPARTMENT
CHHATTISGARH RURAL ROAD DEVELOPMENT AGENCY
CIVIL LINES, RAIPUR 492 001
Tender Form
Issued to: ........................................................................
.........................................................................
..........................................................................
Name of Work: Selection of CA Firms for Outsourcing of execution and
Management Services in the area of Accounting & Taxation
District : --------------------------
Cost of Tender FEES : Rs. 5000/- (Rupees Five Thousand Only)
Paid vide Demand Draft No......................... Date:....................
Date of issue of Tender Form: ................................................
Chief Engineer ( Tender Cell)
Chhattisgarh Rural Road Development Agency
Civil Lines, Raipur (C.G.)
E-mail : pmgsyrc4@yahoo.co.in
(Please enclosed this page with the application, without this application will not be considered)
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Chhattisgarh Rural Roads Development Agency
Vikas Bhawan, Civil Lines, Raipur (C.G.)
Expression of Interest
NIT No. 437/RC-4/CGRRDA/2019 Raipur, Dated 22 /06/2019
Chhattisgarh Rural Road Development Agency, Vikas Bhawan, Civil Line, Raipur,
invites Expression of Interest from suitable C.A. partnership firms registered with Comptroller &
Auditor General of India for Outsourcing of execution and management Services in the area of
accounting & taxation.
Availability of Bid Documents and mode of submission: The bid document is
available online and should be submitted online in https://eproc.cgstate.gov.in. The bidder would
be required to register in the web-site which is free of cost. For submission of the bids, the
bidder is required to have a valid Digital Signature Certificate (DSC) from one of the authorized
Certifying Authorities. The bidders are required to submit (i) Online Payment receipt / Challan
submitted by bidder for form of tender and (ii) Online Payment receipt / Challan/NEFT
submitted by bidder for bid security (EMD) and (iii) scan copy in appropriate form of
original affidavit regarding correctness of information furnished with bid document as per
provisions .
Chief Engineer (Tender Cell)
Chhattisgarh Rural Roads Development Agency
Vikas Bhawan, Civil Lines, Raipur (C.G.)
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Chhattisgarh Rural Road Development Agency
(An Agency of Govt . of Chhattisgarh , Panchayat & Rural Road Development Deportment )
Vikash Bhavan, Civil Lines, Raipur
NIT No.437/RC-4/CGRRDA/2019 Raipur, Dated 22 /06/2019
Invitation of Expression of Interest for
Empanelment of Chartered Accountant
Chhattisgarh Rural Road Development Agency ( here in after in called CGRRDA)
is a wholly owned Agency of Government of Chhattisgarh Panchayat & Rural
Development registered under the societies registration act 1973 (No. 44 of 1973), is
responsible for planning, execution & maintenance of Rural Road in Chhattisgarh.
Presently execution of rural roads under Pradhan Mantri Gram Sadak Yojna in all the 27
Districts of the state is being carried out through 34 Project Implementation Unit.
Expressions of interest are invited from suitable Chartered Accountants registered
with Comptroller & Auditor General of India for Outsourcing of execution and
management Services in the area of Accounting & Taxation of District Project
Implementation Units, 8 Project Circle including Chhattisgarh Rural Road Development
Agency.
Chartered Accountants, who are willing to do this work may submit.
Complete details in prescribed formats which can be downloaded from our website
http://eproc.cgstate.gov.in After 25/06/2019 at 5.00 PM, Tender fees of Rs. 5000/-
and EMD of Rs. 1.00 lakh must be submitted only online Payment in favour of CEO,
CGRRDA, RAIPUR up to 15-07-2019 at 5:00 PM at the time of submission of RFP.
All Complete document must be submitted Online latest by 15/07/2019 at 5.00 pm.
RFP will be opened on 15/07/2019 at 17:05 PM. in presence of Service
Provider (s)/representative(s), who choose to be present.
Before Purchase the application form kindly go through the eligibility criteria for
appointment of Auditors available with the office.
Enclosure: - As above
Chief Engineer ( Tender Cell)
Chhattisgarh Rural Road Development Agency
Civil Lines, Raipur (C.G.)
E-mail : pmgsyrc4@yahoo.co.in
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TIME SCHEDULE
NIT- 437 ( Auditor General )
1. Date of Issue of Notice Inviting Bid 22.06.2019
2. Period of availability
of Bidding Documents on website
https://eproc.cgstate.gov.in. From 28.06.2019
Time upto 17:00 Hours
To 15.07.2019
Time upto 17:00 Hours
3. Time, Date and Place of Pre-bid Meeting N/A
(if so required)
4. Deadline for Receiving Bids online,
including Scanned copy of challan /NEFT 15.07.2019
RTGS/Online payment Receipt Time upto 17 :00 Hours
scanned copy of Affidavit..
7.1. Time and Date for opening of Part-I of the 15.07.2019
Bid (The Technical Qualification Part) Time upto 17:01 Hours
7.2 Date of Submission of original documents such as N.A.
Bid Security, Affidavit
7.3. Time and Date of opening of Part-II of the Bid 18.07.2019
(The Financial Part) of the Bidders Time upto 10 :00 Hours
who Qualify in Part I of the Bid.
8. Last Date of Bid Validity As per Tender
Documents
9. Officer inviting Bids Chief Engineer /
( Tender Cell)
Chief Engineer ( Tender Cell)
Chhattisgarh Rural Road Development Agency
Civil Lines, Raipur (C.G.)
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Chhattisgarh Rural Road Development Agency
Vikas Bhawan, Civil Lines, Raipur (C.G.)
Request for Proposal (RFP)
For Selection of Chartered Accountant for Internal Audit
Chhattisgarh Rural Road Development Agency, (here in after in called
CGRRDA, RAIPUR) is a wholly owned Agency of Government of Chhattisgarh
Panchayat & Rural Development registered, under the societies registration act 1973 (No.
44 of 1973), is responsible for planning, execution & maintenance of Rural Road in
Chhatisgarh Presently execution of rural roads under Pradhan Mantri Gram Sadak Yojna
in all the 27 Districts of the State is being carried out through 34 project Implementation
Unit.
S.No Tend Name of work Bid Security Work Remark
er no. Amount period
(Rs. In lac's)
Selection of Chartered
Accountant Firms
for Outsourcing of Execution 12
01 52412 and Management 1.00 1st Call
Services in the area of Months
Accounting & Taxation
1. Date of release of Invitation for Bids through e-procurement: 22.06.2019
2. Cost of Bid Form/ Processing Fee (Non-Refundable) as per Online.
3. Availability of Bid Document and mode of submission : The bid document is
available online and bid should be submitted online on website
https://eproc.cgstate.gov.in/ The bidder would be required to register in the web-site
which is free of cost. For submission of bids, the bidder is required to have valid Digital
Signature Certificate (DSC) from one of the authorized Certifying Authorities (CA).
"Aspiring bidders who have not obtained the user ID and password for participating in e-
tendering in PMGSY may obtain the same from the website: https://eproc.cgstate.gov.in/
Digital signature is mandatory to participate in the e-tendering. Bidders already possessing the
valid digital signature issued from authorized CAs can use the same in this tender.
* Non-registered bidders may submit bids; however, the successful bidders must get registered in
appropriate class with appropriate authorities before signing the contract.
5. Submission of Online Documents: The bidders are required to submit (i) Online Payment
receipt / Challan submitted by bidder for form of tender and (ii) Online Payment receipt /
Challan/NEFT submitted by bidder for bid security (EMD) and (iii) scan copy in
appropriate form of original affidavit regarding correctness of information furnished with
bid document as per provisions with the office specified in the Bid Data Sheet. These
documents must match the scanned copies submitted along with the bids only online. No any
document physically submitted by the Bidder. In case, of any deficiency in this respect, it will be
treated as mis-representation by such bidder. Such a bidder shall be liable to be debarred for
participating in bids under PMGSY for five years.
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6. Last Date/ Time for receipt of bids through e-tendering: 15.07.2019 up-to 17:00.
7. The site for the work is available.
8. Key dates and time schedule for online submission as per Section I
9. Only Online EMD will be accepted in favor of a/c of Chief Executive Officer, CGRRDA
Civil Lines Raipur C.G.
10. Earnest Money Deposit as per required should be made Through Online Payment
Getway of Integrated e-procurement project of Govt. of C.G.(Intern et Banking/ NEFT/
Chhallan)
11. The Scan copies of the Counterfoil of the receipt of EMD along with the UTR ( Unit
Transaction Receipt No./ Acknowledgment) have to be submitted online and NO any
Original documents are to be submitted physically.
12. This is a open tender.
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ANNEXURE-A
Expression of Interest
Subject:- Short listing Chartered Accountant Firms for the Outsourcing
of execution and management services in the area of
accounting & taxation of the accounts of CGRRDA & PIU's
Status of Firm Partnership
1. (a) Name of the firm (in Capital letters) --------------------------------------------------------
(b) Address of the Head office -------------------------------------------------------
(Please also give telephone no. and -------------------------------------------------------
e-mail address) ---------------------------------------------------------
--------------------------------------------------------
(c) PAN NO. of the firm -------------------------------------------------------
2. ICAI Registration No: - Region Name: - ---------- Region Code No.--------
3. (a) Date of constitution of the firm :
(b) Date since when the firms has a full time FCA :
4. Full-Time Partners of the firm as on 1.1.2019 (Please fill up Annex A-1)
S.No. Years of continuous association in the firm Number of Number of
FCA ACA
(a) Less than one Year
(b) 1 Year or more but less than 5 Years
(c) 5 Years or more but less than 10 Years
(d) 10 Years or more but less than 15 Years
(e) 15 Years or more
5. Number of Part Time Partners if any, as on 1.1.2019: ----------------------------------------
(Please fill up Annex A-2)
6. Number of Full Time C.A. Employees as on 1.1.2019: ----------------------------------------
(Please fill up Annex A-3)
7. Number of audit staff employed full- time with the firm
(a) Articles / Audit Clerks : ----------------------------------------
(b) Other Audit Staff (with knowledge of book : -----------------------------------------
Keeping and accountancy)
(c) Other Outsourcing of execution and management Staff (Please specify) : --
-------------------------------------
8. Number of Branch (Please fill up Annex B) : ---------------------------------------
9. Fees earned by the firm from March 2015 to PSU/ Companies/ Banks
March 2019 in respect of : autonomous Private sector Body
(i) Statutory / Branch Audit/
6 monthly Audit review
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(ii) Internal / Concurrent Audit
--------------------------------------------------------
Total of (i) and (ii) above
=================================
Details of audit experience of the firm for the last 5 years in the following proforma. (Only
assignments which carry a fee of Rs. 50,000/- and above should be mentioned)
Name of Name of Years of Fees Charged Nature of audit Nature of Name of the full time
the Sector the audit for each of the assignment viz. special partner who supervised
Company/b assignments in Statutory assignment the audit or signed
ody audited each year audit/or financial statements and
Branch audit who is still working in
the firm
10. Whether the firm is engaged in any internal / concurrent audit
or any other services of any Govt. Companies / Corporations etc Yes/ No
If yes, details may be given Annexure `C'
11. Whether there are any court / arbitration / any other legal case against
The firm (If yes, give a brief note of the case indicating its present status) Yes / No
12. Whether there are any court/arbitration/ any other legal case against
the firm (If yes, give a brief note of the case indicating its
present status) Yes/No
Name & Signature of
duly authorized partner
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Annex A-1
1. Firm's name
Details of Full Time Partners / of the firm (Please refer to Sl. No. 4 of the Expression of
Interest format)
S.No Name of the Member Whether Date of Date of Station & Whether has ISA
Partner / ship No. FCA / Joining becoming Region (Information systems
ACA the firm FCA where Audit / CISA or any
(full residing at other equivalent
time) present qualification (specify
the qualification)
If yes, please attach a copy of the certificate
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Annex A-2
Details of Part Time Partners of the firm (Please refer to Sl. NO. 5 of the Expression of
Interest format)
Name of Member Whethe Date Date of No. of Whether Whether Whether has ISA
partners ship No. r FCA / of Joining other practicing employed (Information systems
ACA becomi partnership firm in in his own elsewhere Audit / CISA or any other
ng which name also (Y/N) equivalent qualification
FCA he is (Y/N) (specify the qualification)
partner * If yes, please attach a
copy of the certificate
Annex A-2A
Total Annual Turnover in the last 3 financial years:
S.No. Financial Year Name of the Major Client served Total Turnover (Attach
during year supporting document)
H.O. Raipur Branch
1 2015-16
2 2016-17
3 2017-18
Total
Average of 3 years RS.
(Annex A-3)
Details of full time Chartered Accountant Employees (Please refer to Sl. No. 6 of the
Expression of Interest format)
S.NO. Name Membership Whether Date of Joining Whether has ISA
NO. FCA / the firm as full (Information systems
ACA time employee Audit / CISA or any other
equivalent qualification *
If yes, please attach
a copy of the certificate
(specify the qualification )
(Annex B)
Particulars of Branch (including foreign branches, if any)
S. Station at Complete address Name of Date of Region Whether
N which with PIN Code & the opening of included in last
O. located Telephone No. partner in the branch year application
charge of (yes /No)
the
branch
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(Annex C)
Details of internal audit work / any other accounting work of Public Sector Undertaking in
hand
with the firm (please refer to Sl. No. 10 of the Expression of Interest format )
S. NO. Name of the PSU /Unit Nature of assignment Year for which
appointed
Annexure "D"
"Guidelines for deployment of Professional Firm"
Head Office Based No of person Experience
Experts
Chartered Accountant 01 1. One CA have 10 Years experience in
the field of accounting work & auditing
& taxation work ( Knowledge of work
of Govt./PSU )
2. Another have experience of
Govt./PSU accounting, auditing,
taxation matter of at least 2 years & also
good communication skill.
Accountant 04 Minimum qualification B.com/ M.com
or passed CA ( Inter ) & experience of
at least 5 year in the field of
Accounting, Knowledge MS office
,expert knowledge of Tally 9.
PIU's Based Experts Deployment : One for each PIU
Accountant 27 Minimum qualification B.com/ M.com
or passed CA ( Inter ) & experience of
at least 5 year in the field of Accounting
, Knowledge MS office ,expert
knowledge of Tally 9.
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Annexure-1
GENERAL CONDITION
SUBJECT:- SELECTION OF FIRMS OF CHARTERED ACCOUNTANTS IN
CHHATTISGARH UNDER PMGSY SCHEMES FOR OUTSOURCING
OF EXECUTION AND MANAGEMENT SERVICES IN THE AREA OF
ACCOUNTING & TAXATION.
1. Background of Project:
· The Pradhan Mantri Gram Sadak Yojana has set a programme objective of achieving
all weather access to every unconnected habitation with a population of 1000 or more
(500 or more in the case of Hill States, including North East, Desert and Tribal areas)
in the first Phase. PMGSY is a hundred percent centrally funded and centrally
sponsored scheme with dedicated sources of funding. The National Rural Roads
Development Agency (NRRDA), under the ministry of Rural Development,
Government of India, is the Agency responsible for overall management, supervision
and execution. The Programme is being implemented through the State Government
with Panchayat & Rural Development Department as Nodal Department and
Chhattisgarh Rural Road Development Agency is as the Nodal Agency at the State
level. The Government of Chhattisgarh has constituted Chhattisgarh Rural Road
Development Agency (CGRRDA) as an independent agency for execution of PMGSY
road works in the State. This agency is responsible for "Construction & maintenance
of Rural Roads". It is a registered body under "Chhattisgarh Societies Registration
Act 1973".
· The work is being implemented through 27 Project Implementation Units (PIU) as
field formation existing in every district of the state. Quantum of work of accounting
& taxation may vary from district to district. If no. of PIU's will be increased in future
than CA firm shall be covered the assignment work in that PIU's also and accordingly
professional fees shall be increased on proportionate basis.
· It is proposed to engage firm of Chartered Accountants with proven relevant
experience of implementing the Project of similar nature and size viz, Banks, PSU's,
Registered Agencies under any Act.
· The Chhattisgarh Rural Road Development Agency (CGRRDA) will be the employer
and executing agency of this work acting through Chief Executive Officer, CGRRDA,
Civil Lines, Raipur.
· At present account has been maintained by each district PIUs, and CGRRDA by
manually as well as in OMMAS (Online Management System) system through online.
The accounting & taxation is to be done in each district PIUs, and CGRRDA
incurring the expenditure to the Programme Funds (PMGSY), Administrative Fund,
Maintenance Fund and State Fund through tally ERP software as well as OMMAS
System. For above assignment CA firm shall be deployed the staff as per annexure
`D".
· The quantum of accounting transaction in CGRRDA will vary from Rs. 500 to 1500
Crores against PMGSY funds about Rs.100-300 Crores for state fund.
· Please note the following :
· All Costs of preparing the proposal including visits to the Employer and the PIU
headquarter are not reimbursable as a direct cost of the assignment.
· The Employer is not bound to accept any of the proposals submitted.
· The every page of the proposals must be properly signed by the partner holding
Power of Attorney.
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· Consultant will be responsible for deployment/withdrawal of staff/additional
staff for efficient and complete supervision of assignment.
2. The Assignment:
C.G. Rural Road Development Agency "("CGRRDA" or the "Agency") intends to
engage a Chartered Accountant Firm (the "CA Firm") for assignments of
Outsourcing of execution and management Services (i.e. accounting in OMMAS
system and consultancy of Income tax/GST & any other related work as per
requirement of the CGRRDA) during the period from 01.09.2019 to 31.08.2020
("The Assignment"). .
3. At present, CGRRDA is maintaining its accounts on double entry basis under
accrual method of accounting. CGRRDA's turn-over for the last three years are as
follows:
Sl.No. Financial Year Total Receipts Total Payments
(Rs. In Crores) (Rs. In Crores)
01 2016-17 958.72 473.78
02 2017-18 790.98 894.74
03 2018-19 1253.90 1584.11
4. Preparation of the Proposal:
CA Firms are requested to submit an Expression of Interest. The EOI shall be in
English language.
5. Sub- Contract:
· The successful Chartered Accountant firm shall not be allowed to sub-contract
the Outsourcing of execution and management work. If the firm is found sub-
contracting the work allotted, the matter will be reported to the ICAI for
disciplinary action as per code of conduct.
· The firm of Chartered Accountants will be allotted the assignment for
Outsourcing of execution and management work by Chief Executive Officer,
CGRRDA, Civil Lines, Raipur.
· The Outsourcing of execution and management works can be allotted only to
those firms which will be successful against the norms fixed by CGRRDA.
6. Written Articles/Correspondence:
· Any articles pertaining to CGRRDA/PMGSY activities written by you or jointly
with any other person during the course of this assignment with us and all
correspondence that you may have written to other organizations in connection
with our activities shall become the sole property of CGRRDA and you shall
have no claim over the same.
· All the records for CA's assignments will be provided by the Concerned
Executive Engineer, PIU of the district and CEO, CGRRDA, Raipur.
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7. CGRRDA Property:
· You shall be responsible for the safe keeping and return in good condition and
order all the Organization's property which may be issued or assigned to you or
which is in your custody. Also any material collected by you during the course of
this assignment will be the sole property of CGRRDA and will have to be
returned before the release of the payment.
8. Divulging of Information:-
· During the course of the contract period or thereafter you shall not share with or
divulge to any person or persons any of the organization's affairs without written
authorization from the chief Executive Officer, CGRRDA, Raipur.
9. Early Termination of the Contract:-
· If for any reason, CEO, CGRRDA, Raipur determines that the contract should be
terminated; he can do so at his own discretion.
· If for any reason, you decide to terminate the contract prior to satisfactory
completion of the task, you may do so at your discretion but only after handing
over all unused funds and assets created out of the specific task agreement,
handing over all notes, worksheet and drafts prepared to date and after a thorough
debriefing with the CEO, CGRRDA, Raipur.
· In either case, the CEO, CGRRDA, Raipur will be the sole authority to determine
the reduced amount of remuneration to be paid to you.
· All the disputes so occurred will be decided by the CEO, CGRRDA, Raipur and
his decision will be final.
10. Payments:-
· Advance payment
The employer will make mobilization advance payment up to 10% of the contract
value against provision of an unconditional Bank Guarantee in a form and by a
scheduled commercial bank acceptable to the employer in amounts equal to the
advance payment.
· Routine Payment
On submission of monthly report 95% payment of the bill amount will be
released. Rest 5% shall be released after the end of relevant financial year by the
employer.
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Annexure-2
TERMS OF REFERENCE (TOR)
Selection of Chartered Accountant firms for the Outsourcing of execution
and management Services in the area of Accounting & Taxation of
CGRRDA, Project Circles & PIU of PMGSY
Expression of Interest is invited from Chartered Accountants firms in the prescribed
format for short listing for the engagement of Outsourcing of execution and management
Services in the area of accounting & taxation of the accounts of CGRRDA & PIU of
PMGSY Programme being implemented in the State of Chhattisgarh as per the enclosed
Terms of Reference.
1. The last date for expression of interest in the Online specified format by 25.06.2019
viewed in website https://eproc.cgstate.gov.in/ .
2. The Expression of Interest must be submitted in the online prescribed format given in the
attachment of Tender document Only the Expression of Interest in the prescribed format
accompanied with all requisite documents would be considered.
3. The period of Assignment shall be one year initially (i.e. 01.09.2019 to 31.08.2020)
which may be extended for a further period of five years or may be further extended if
required with enhancement of 10% (Ten Percent) of fees in each year on previous year
fees provided that the services are found satisfactory and further that the enhancement
shall be applicable after the completion of first year of the services.
4. Submission of Report:
The reports are to be submitted in duplicate for the year 2019-2020 for each month to the
Chief Executive Officer of the SRRDA and yearly financial statement shall be prepared
and submitted, for each PIU's and CGRRDA, within three months from the end of the
financial year.
5. Eligibility Criteria:
· The Firm should have to be registered with Controller and Auditor General of India,
New Delhi for the financial year 2018-19 under the category of major audit.
· Head office / branch office of the firm should be situated in Raipur and firm should
have registered with ICAI, New Delhi as on 01.01.2019 (i.e. at least 20 years old
firm) & have minimum 9 partners in the firm out of which 5 should be FCA &
associated with the firm since last 14 years.
· Branch should be minimum 14 years old (01.01.2019) in case of branch office in
Raipur.
· Firm minimum average annual turnover of HO Rs.200 lacs & out of which branch of
the firm Rs. 25 lacs in the last three previous years (2015-16 to 2017-18) as per
annexure A-2A (Applicable if HO situated outside C.G.).
· Firm's minimum average annual turnover of Rs. 200 lacs in the last three previous
years (i.e. 2015-16 to 2017-18) as per annexure A-2A ( Applicable if HO situated in
C.G.)
· The CA firm should have minimum one CA paid assistants as per ICAI constitution
certificate as on 01.01.2019.
· The firm should not be black listed at any time.
· The firm should not have any disciplinary action initiated by ICAI at any time.
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· The CA Firms should have working experience in same type of organization.
· Only single application should be submitted by one chartered accountant. If a
chartered accountant is a partner in more than one firm, he should make application
only in any one firm. In case of multiple applications (i.e. firms with a common
chartered accountant) all applications are liable to be rejected.
· The CA firm should have adequate no of Chartered Accountants, and staff to conduct
assignments of 34 PIU and CGRRDA in a month and produce report for the same
within the period.
6. Note:
The fees quoted should be commensurate/ appropriate with the work volume. For work
allotment, the least quoted fees may/ may not be the criteria if the fee quoted is not
justifiable.
7. All firms are required to enclose the following document along with the expression of
Interest.
(A) A copy of constitution certificates of firm issued by the ICAI containing inter-
alia.
i. Date of formation of the firms with a full time FCA
ii. Details of Partners/CA Employees as on 1st January of the relevant year, date of
joining the firm, date of becoming FCA, their other interest, if any.
(B) Copy of Latest Partnership deed.
(C) A copy of registration certificate issued by C&AG.
(D) A Self certified statement giving the date of establishment of the branch and
name of Partner/ CA qualified employee in-charge of the firm.
(E) A certificate from the firm to the effect that no partner of the firm has been
found guilty of professional/ other misconduct by the Institute of Chartered
Accountants of India under the First or Second Schedule of the Chartered
Accountants Act, 1949 or is one against whom disciplinary sanction orders
have been passed by the Public Companies Accounting Oversight Board. In
case the firm has such partners, the firm provides details of such partners, and
certifies that they will not be associated with the audit in any manner.
(F) EMD of Rs. 100000/- (One lac only) shall be submitted along with technical
documents in form of FDR in favour of CEO, CGRRDA Raipur, without that
tender form shall not be accepted.
8. The Expression of Interest must be delivered by post (in a sealed envelope)/or by hand in
the CGRRDA, Civil Lines, Raipur, Chhattisgarh. The Expression of Interest must be
addressed to:
The Chief Executive Officer
Chhattisgarh Rural Road Development Agency
Vikas Bhavan, Civil Line, Raipur, (C.G.)
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ANNEXURE-3
AGREEMENT
FOR
Outsourcing of execution and management Services in the
area of Accounting & Taxation of CGRRDA & PIU of
PMGSY
Between
Chief Executive Officer,
Chhattisgarh Rural Road development Agency
Civil lines, Raipur
And
--------------------------------------------------------
(Name of Independent Monitoring Agency/Expert)
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Government of Chhattisgarh,
Panchayat & Rural Development Department
Chhattisgarh Rural Road Development Agency,
Vikas Bhavan, Civil Lines, Raipur
AGREEMENT
This AGREEMENT is made on this ____ day of _________, 2019 between the Chief
Executive Officer, Chhattisgarh Rural Road Development Agency, Civil Lines Raipur
(hereinafter named the "Employer") which expression shall where the context so admits,
includes his successors in office and assigns of the one part,
and____________________________________________________________ (hereinafter
called the "Chartered Accountant") which expression shall where the context so admits,
includes his successors in office and assigns of the other part.
WHEREAS
The Employer intends to carry out a Road Construction Project as defined (hereinafter called the
"Project"); under Pradhan Mantri Gram Sadak Yojna or any other scheme assigned by Government from
time to time.
The Employer has requested the to provide certain services required for the project as defined in the Term
of References attached to this agreement (hereinafter called the "Services");
The Chartered Accountant having represented to the Employer that they have the required professional
skills, personnel and technical resources, have agreed to provide the Services on the terms and conditions
set forth in the Agreement;
The works and services shall be subject to the guidelines of the scheme.
NOW THEREFORE the parties hereto hereby agree as follows:-
1. C.A. firm will be fully responsible for preparing manual monthly accounts as well as OMMAS
generated monthly accounts for CGRRDA & PIU's . CGRRDA & PIU's will provide all the relevant
books of accounts to C.A. firm to do so.
2. For making payment schedule effective, as per condition of contact para 10 of General Condition.
C.A. firm have to produce matched manual and OMMAS generated monthly accounts for PIU's &
CGRRDA within three months form date of agreement.
3. All adjustment will be made as per accounting manual by firm with the consent of competent
authority.
The following documents attached hereto shall be deemed to form an integral part of this agreement:
The General Conditions of Agreement (hereinafter called "GC");
The Special Conditions of Agreement (hereinafter called the "SC");
The following Appendices and Annexure:
Annexure 1: General Condition
Annexure 2: Terms of Reference
Annexure 3: Agreement
Annexure A to D Expression of Interest
The mutual rights and obligations of the Employer and the Independent Monitoring Agency/Experts shall
be set forth in the agreement; in particular:
The Independent Monitoring Agency/Expert shall carry out the services in accordance with the provisions
of the agreement; and
The Employer shall make payments to the Independent Monitoring Agency/Expert in accordance with the
provisions of the agreement.
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be signed in
their respective names as of the day and the year written.
FOR AND ON BEHALF OF
Chhattisgarh Rural Road Development Agency
By ..........................................
(Authorized Representative)
FOR AND ON BEHALF OF
(NAME OF Independent Monitoring Agency/Expert)
By..........................................
(Authorized Representative)
(Note: If the Chartered Accountant Firms consist of more than one entity all of these entities
should appear as Signatories e.g. in the following manner)
FOR AND ON BEHALF OF EACH OF THE MEMBERS OF
Chartered Accountant Firms
(Name of the member)
By..........................................
(Authorized Representative)
etc.
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Annexure-4
FORMAT FOR FINANCIAL OFFER
(OFFER FOR OUTSOURCING OF EXECUTION AND MANAGEMENT
SERVICES IN THE AREA OF ACCOUNTING & TAXATION)
To,
Chief Executive Officer,
Chhattisgarh Rural Road Development Agency
Civil Lines, Raipur
Subject: - Selection of Chartered Accountant Firm for Outsourcing of execution and
management Services in the area of Accounting & Taxation of CGRRDA &
PIU of the Pradhan Mantri Gram Sadak Yojna
Reference:- EOI No.: 437/RC-4/CGRRDA/2019 Raipur, Dated 22/06/2019
Sir,
With regards to you invitation of EOI dated Date of NIT-437. I/We
hereby offer for Providing Services for above assignment @
Rs..................................... (in words Rs. .........................................) for the
project as detailed below:-
Particulars Minimum Professional Fees for
Professional Fees 2019-2020 (Monthly)
(MPF) Monthly
Selection of Chartered Accountant
Firm for Outsourcing of execution and 1120000/-
management Services in the area of
Accounting & Taxation of CGRRDA
& PIU's (Monthly Fee for the period
from 01.09.2019 to 31.08.2020)
Rs. (in words) Eleven Lacs Twenty
Thousand Only
Note
1. Professional fees shall be included all expenses (i.e. TA / DA) except GST
which will be paid as per prevailing rate.
2. In case of difference in amount quoted in figures and words, the lower value
would be considered for evaluation.
3. The Financial Proposal (Professional Fee quoted by the Applicant) shall be
over and above the MPF, any Financial Proposal below the MPF shall be
summarily rejected.
4. In case two or more applicants quote the same lowest fee, the preferred
applicant shall be selected on the basis of age of the firm (i.e. Seniority of the
firm) as per records of ICAI, New Delhi.
Signature of person duly
Authorized by the firm
(Name & Address)
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