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 Kerala Shipping And Inland Navigation Corporation Limited,Kochi
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Kerala Shipping And Inland Navigation Corporation Limited,Kochi
March, 19th 2019
                               (A Government of Kerala Undertaking)
                    61/1227, Udaya Nagar Road, Gandhi Nagar, Kochi -682020.
                   Tel: 0484 2203614/2206232, Fax 2206848

                          TENDER DOCUMENT

                       EMPANELMENT OF CONSULTANTS
       (Consultants and contractors in Civil Engineering, Mechanical Engineering,
          Electrical Engineering, Naval architecture and ship building, Financial
       management and internal audit,Project Management, Marketing / advertisement
                                       agencies etc)

Tender No                        S-28/2019

Cost of Tender documents         Rs. 5000/- +GST
Last date of receipt of bids     30.03.2019
EMD                              NIL
Date of opening                  30.03.2019, 03.30 PM
                                      (A Government of Kerala Undertaking)
                             61/1227, Udaya Nagar Road, Gandhi Nagar, Kochi -682020.
                            Tel: 0484 2203614/2206232, Fax 2206848

No. S-28/2019                                                                Dated 13.03.2019


KSINC is preparing a panel of Consultants/Project Management Consultants/Contractors in the
areas of Civil Engineering, Mechanical Engineering, Electrical Engineering, Naval architecture and
ship building, Financial management and internal audit, Marketing & Advertisement, Project
Management etc for and on behalf of the company. Details are given in the tender document.
Interested parties may submit their offer in the prescribed form. Details are available in the
website of the company, The EOI is to be submitted at the Office of the Managing
Director, Kerala Shipping and Inalnd Navigation Corporation Ltd, 61/1227, Udaya Nagar Road,
Gandhi Nagar, Kochi -682020 on or before 11.00AM on 30.03.2019

                                                                         Managing Director
                                   (A Government of Kerala Undertaking)
                          61/1227, Udaya Nagar Road, Gandhi Nagar, Kochi -682020.
                         Tel: 0484 2203614/2206232, Fax 2206848

 No. S-22A/2019                                                            Dated 13.03.2019



1) KSINC is a government of Kerala undertaking engaged in inland navigation, back water tourism,

   construction and repair of vessels etc. Its has head office at Gandhi Nagar and units at Thevara,

   Thoppumpady and near High Court.

2) KSINC is in the process of preparing a panel of consultants to take up various works for and on

   behalf of the company. The works may be in the premises of the KSINC or at any location where

   KSINC undertook the work.

3) The areas in which KSINC requires consultants and the required experience are given below:

                          Area of consultancy                       Qualification required

             a     Civil Engineering                     Individuals possessing degree in the relevant
                                                         branch of engineering and have five years of
                                                         post-qualification   experience.   Chartered
             b.    Electrical Engineering                Engineers also can apply.

             c.    Mechanical Engineering

             d     Naval Architecture       /   marine

             e     Financial consultancy and internal CA, ICWA, or MBA in finance                with
                   audit                              minimum five years of experience

             f     Project Management Consultancy Reputed firms with sufficient experience in
                   firms                          related field in Government sector
              g      Marketing/Advertisement Agencies         Reputed firms with sufficient experience in
                                                              related field.

              h      Supplier/Manufacturer/Contractor         Reputed firms with sufficient experience in
                     of shipping vessels, boats, barges,      related field in State Government, State
                     tugs, dredgers, Operators of             Government, Central/State PSUs who have
                     fabrication yard, boat jetties and       the capability of immediate mobilisation and
                     contractors of marine related repair     quick execution of work.
                     works and services.
                     This includes supply of vessels on
                     hire as per needs of the company.

4)   The offers shall be from individuals for items (a) to (d) and individuals or firms or Joint Ventures

     can submit offers against item (e) to (f).

5) Scope of work:

     a)   Individual consultants with experience in respective fields from (a) to (d) are required to assist

          KSINC in technical matters.

     b) For the Project Management Consultant, scope of work includes detailed survey, preparation

          of DPR, preparation of structural and architectural drawings, preparation of tender documents,

          supervision of execution of contract etc.

     c) The financial consultants are required to advice regarding financing the projects, cash and

          fund management and carrying out internal audit activities.

     d) The Marketing and Advertising consultants are required to carry out the following:

             · To conceptualize and supervise various information and communication materials in

             different forms, Radio/TV spots, Jingles, Short films, documentaries interactive shows,

             Audio/Visual material/social media in any other formats as per requirements.

             · To conceptualize and design print materials like brochures, booklets, primers,

             guidelines, folders, leaflets, posters, calendars etc.

             · To conceptualize and design press advertisements and social media campaigns.

             · To conceptualize and design material for outdoor activities such as hoardings bus/train

             panels, bus shelters, illuminated signage, display panels, other exhibition materials etc.

             · To conceptualize and design materials for dissemination of information through
           innovative mediums like web pages, internet, mobile phone and for interpersonal

           communication and manage the social media handles of KSINC.

           · To    advice    KSINC     on   appropriate    communications,      innovative   methods     of

           MARKETING and branding propaganda etc.

   e) The empanelled entities under category (h) are required to supply/execute/build the required

       items/services at a short notice through a limited short tender as per requirement. The

       intention is to enable KSINC to handle exigencies and urgent market requirements that have to

       be handled without delay and procedural hassles.

6) Fees / Charges payable: The selected Empanelled Consultants under category (a),(b),(c),(d) & (e)

   and KSINC would arrive at mutually acceptable fees on a case to case basis, compliant to statutory

   requirements, government notifications and market norms. The selected Empanelled Consultants

   under category (f) will be paid 1.5% of the project cost plus GST. The rates for selected Agencies

   under category (g) will be fixed by the Marketing Committee after evaluating their proposal and

   estimate on a case to case basis.

7) Besides the consultancy fees, KSINC normally will not provide any additional facility or services

   or reimbursement of expenses. Assigning work amongst the empanelled entities would be the sole

   discretion of KSINC based on the assessed competency of the entity for a particular task.

8) Interested consultants are required to submit their offers containing all personal details (CV) of the

   consultants and his associates if any, previous assignments executed, Registration details, IT

   return details, PAN details, ESI, PF details etc.

9) Since this is to create a panel there is no commercial Bid / financial bid. The payments would be as

   stated in clause ( 6) above. If there is no rate notified/declared, the rates will be arrived by inviting

   offers from the consultants in the panel on competitive terms, or by mutual agreement. The

   decision of KSINC shall be final and not subject to dispute.

10) The bidder shall sign all pages of the tender document and the Annexures and attachments             in

   acceptance of the terms and conditions of tender.

11) The tender documents are available in the website of the Company. Bidders are

   requested to download this tender document from the website.
12) Duly filled and signed tender documents shall be submitted before 30.03.2019, 03.00 P.M at the

   following address super scribing the Category of Empanelment:

                      The Managing Director,
                      Kerala Shipping and Inland Navigation Corporation Ltd
                      61/1227, Udaya Nagar Road,
                      Gandhi Nagar,
                     Kochi ­ 682 020
13) Tender(s) received late on account of any reason, whatsoever may be the case and telegraphic

   tender(s) shall not be entertained.

14) A non-refundable Tender fee of Rs. 5000/- (Rupees Five Thousand only) which shall be submitted by the
   bidder in the form of Demand Draft along with the application, except (a) to (d) . The Demand Draft shall
   be drawn in favour of Managing Director, KERALA SHIPPING AND INLAND NAVIGATION
   CORPORATION LTD, Payable at Ernakulam.

15) Validity: The Offers shall remain valid for a period of three months from the date of opening of

   the bid.

16) Signatory to the Offer:      The Tender should be signed only self or by a duly authorized

   representative, whose name and designation shall appear in Capital letters below the signature.

17) Received tenders will be opened on date and time mentioned on the cover of this document.

18) The       offers will be evaluated based on the following criteria. KSINC may arrange for

   discussions or presentations during the evaluation.

   a)   Qualifications and experience of the consultants / fir,s
   b)   Details of work carried out in the last two years.
   c)   Financial position / details.
   d)   Previous studies in the same field.
   e)   Availability of local office.

19) This tender is for empanelling qualified applicants. KSINC does not give any assurance of

   awarding any work. KSINC will award the work to consultants in the panel based on their

   qualification, experience, commercial terms, suitability and capability to carry out the assigned

   work etc. Decision of the company in this regard will be final.
20) As and when KSINC awards work to the consultants, within seven days of receipt of the work

   order, they have to furnish a security deposit cum performance guarantee equal to 10% of the

   value of the contract in the form of an unconditional and irrevocable bank guarantee having

   validity over the period of the project with one month claim period.

21) The successful bidder also may require to execute agreement with the company on receipt of the

   work order.

22) Payment Terms: Unless otherwise agreed upon, the company will make payment in lump sum on
   satisfactory completion of the assignment. Bidders may state their own payment terms if required:

23) Sub-contracting prohibited: The Consultant shall not sub-contract whole or any part of

   the work to any other party.

24) The consultant shall fully and completely indemnify KSINC in respect of all claims by any

   employees or other persons or parties of whatsoever nature for injury to any person(s)

   and/or damages to property caused by or in connection with or arising out of the assigned


25) KSINC shall not be responsible for any accident / theft or other damages occurred in

   connection with the work. The consultant must take adequate insurance to cover the risks

   if any.

26) The KSINC requires that Bidder/Consultants under this contract to observe the highest

   standard of ethics during the bidding process and execution of the assignment. Any effort

   by the Bidder to influence the KSINC's bid evaluation, bid comparison or contract award

   decisions, may result in the rejection of this bid.

27) In case of any dispute, the matter shall be submitted to arbitration before a panel

   constituted by the Government. Place of arbitration shall be Ernakulam.

28) The jurisdiction for all disputes arising out of this tender, subsequent work order,

   agreement or any other matter related thereto shall be the Courts in Ernakulam,

   irrespective of the location of the bidders.

                                           (A Government of Kerala Undertaking)
                               61/1227, Udaya Nagar Road, Gandhi Nagar, Kochi -682020.
                              Tel: 0484 2203614/2206232, Fax 2206848

 No. S-28 /2019                                                                                 Dated 13.03.2019


(To be filled and attached with Technical bid. Details required as per tender conditions to be attached separately)
1    Name of the bidder/Applicant
     with Address for

2    Category of Application
     (Mention the Category ­
     (a),(b),(c),(d),(e), (f),(g),(h))

3.   Details of professional                         Use separate sheets
     qualifications and experience

4    Constitution and registration
     numbers if any

5    PF Registration no.

6    ESI registration No

7    PAN No

8    VAT / CST Registration no if

9    Details of turn over                            Use separate sheet

10 Details of previous orders                        Use separate sheet
   executed / existing orders
11 List of key personnel/associates                  Use separate sheet
12 Other details                      Use separate sheets

13 Details of infrastructure          Use separate sheets

14 Details of EMD furnished           NIL


      1. I/We hereby undertake that all the information furnished above are correct and
         true to the best of my knowledge.
      2. I/we further undertake that the assignments entrusted to me will be carried out as
         per the terms and conditions stated in the tender and at the rates specified in the
         price bid.

  Place:                                   Signature .......................................

                                           Name       .........................................

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